Strategic Executive Assistant | Global Travel & Exec Support

HEICO; Florida; On-site; USD 70,000 - 90,000; Full time

Job summary

HEICO Corporation is seeking an experienced Executive Assistant to support a senior executive in a fast-paced environment. The role emphasizes discretion, strategic scheduling, and cross-functional coordination across internal teams and external partners.

The successful candidate will manage complex calendars, travel, meetings, and prepare executive-ready materials, while maintaining confidentiality and delivering timely, high-quality communications.

Qualifications

• High School Diploma or GED required; assoc./bachelor preferred.
• Minimum 5 years of proven Executive Assistant experience.
• Strong PC skills and proficiency with AI tools required.

Responsibilities

• Manage all calendars, including meetings, calls, travel and appointments.
• Coordinate meetings, agendas, logistics and follow-ups.
• Coordinate domestic and international travel including itineraries.
• Handle confidential communications and screen/ respond to emails and calls.
• Prepare executive materials, reports and briefings ahead of meetings.
• Track deadlines and action items for timely completion.
• Support corporate events, board meetings and executive functions.

Skills

Executive support

Calendar management

Communication

Problem solving

Discretion

Education

High School Diploma / GED

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office suite

AI tools proficiency

Calendar management software

Job description

HEICO Corporation is seeking an experienced Executive Assistant to support a senior executive in a fast-paced environment. The role emphasizes discretion, strategic scheduling, and cross-functional coordination across internal teams and external partners.

The successful candidate will manage complex calendars, travel, meetings, and prepare executive-ready materials, while maintaining confidentiality and delivering timely, high-quality communications.