Executive Assistant to C-Suite | Global Travel

HEICO Aerospace; Miami (FL); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

HEICO Aerospace seeks an experienced Executive Assistant to partner with the executive team, manage schedules, travel, and priorities in a fast-paced environment, ensuring seamless operations. This role requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs; you will draft and edit executive-level materials and coordinate cross-functional activities.

Proficiency with Microsoft Office and AI tools is essential, with flexibility to work from both the

Formación

• Minimum 5 years of proven experience as an Executive Assistant.
• Strong PC and advanced proficiency with AI tools are required.
• Proficiency with Microsoft Office and calendar management software.
• Ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication.

Responsabilidades

• Manage all calendars, including meetings, calls, travel and appointments.
• Coordinate internal and external meetings, including agendas, logistics and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, ground transportation and itineraries.
• Manage and prioritize the executive's communications with full confidentiality, including screening and responding to emails, calls and correspondence.
• Serve as a trusted point of contact for the executive's personal matters.
• Act as liaison between the executive and staff, clients, senior leaders, and external partners.
• Prepare the executive for meetings, presentations and conference calls, and brief them on important information beforehand.
• Prepare detailed financial reports. Consolidate monthly and quarterly data.
• Independently prepare, edit and finalize reports, presentations, memos, project timelines and other executive-level materials.
• Assist with corporate events, board meetings and other executive functions as required.
• Track deadlines, action items and ongoing projects to ensure timely completion.
• Responsible for compiling data to complete expense reporting, invoicing and basic budget tracking.
• Must be willing and able to work at both the Miami and Sunrise locations, with the work location varying by day.
• Perform other duties, as assigned.

Conocimientos

Calendar management

Communication skills

Discretion & confidentiality

Multitasking

AI tools proficiency

Microsoft Office

Educación

High School Diploma or GED

Associate or Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Calendar management software

AI tools (specialized)

Descripción del empleo

HEICO Aerospace seeks an experienced Executive Assistant to partner with the executive team, manage schedules, travel, and priorities in a fast-paced environment, ensuring seamless operations. This role requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs; you will draft and edit executive-level materials and coordinate cross-functional activities.

Proficiency with Microsoft Office and AI tools is essential, with flexibility to work from both the