Strategic Executive Assistant for Real Estate & Development

LeoTerra Development Inc.; Kernersville (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

LeoTerra Development Inc. seeks an Executive Assistant to provide high-level administrative and operational support to the Owner across multiple companies.

You’ll manage scheduling, communications, and document management while coordinating land acquisitions and closings, development-related paperwork, and project priorities. The ideal candidate is proactive, highly organized, and capable of anticipating needs, with 3–5 years of admin or executive support experience.

Qualifications

• 3–5 years of administrative or executive support experience preferred.
• Experience supporting a business owner or senior executive preferred.
• Experience in construction, land development, or related industries is a plus.
• Proficiency with MS Office applications (Outlook, Word, Excel).
• Excellent communication, organizational, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Patience and persistence in following up on outstanding matters.
• Proactive thinking and initiative.
• Accountability and ownership of responsibilities.
• Adaptability to changing priorities and schedules.
• Problem-solving and practical decision-making.
• Confidentiality and professional conduct.
• Professionalism in representing Owner and organization.

Responsibilities

• Executive Support: manage Owner's calendar, emails, and meetings.
• Coordinate documents requiring review, approval, or signature.
• Track outstanding decisions, deadlines, and follow-ups.
• Coordinate business travel and company events.
• Land Acquisition & Closing: assist with acquisitions, closings, and related docs.
• Maintain communication with attorneys, brokers, lenders, and others involved.
• Monitor contract deadlines and closing dates.
• Assist with closing documentation and title matters.
• Administrative & Development Support: manage development documents and permits.
• Track permitting requirements and related documentation.
• Maintain electronic contract and closing binders.
• Coordinate information with internal departments and external parties.
• Maintain development and acquisition tracking reports.
• Asset Management & Business Coordination: liaise with property managers and investment partners.
• Maintain asset management records and reports.
• Support Owner with business initiatives and projects.
• Follow up on outstanding requests and ownership of action items.
• Identify upcoming deadlines and potential challenges early.

Skills

Executive support

Administrative support

Communication skills

Time management

Discretion

Proactive thinking

Accountability

Adaptability

Problem solving

Professionalism

Tools

Microsoft Outlook

Word

Excel

Job description

LeoTerra Development Inc. seeks an Executive Assistant to provide high-level administrative and operational support to the Owner across multiple companies.

You’ll manage scheduling, communications, and document management while coordinating land acquisitions and closings, development-related paperwork, and project priorities. The ideal candidate is proactive, highly organized, and capable of anticipating needs, with 3–5 years of admin or executive support experience.