Executive Assistant Commercial Real Estate

Metropolitan Industries Inc; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Job summary

A prominent real estate firm in Los Angeles is seeking an Executive Assistant to provide high-level support in a dynamic environment. Responsibilities include coordinating compliance matters, managing tenant onboarding, and supporting property marketing efforts. The ideal candidate has at least 3 years of executive assistance experience, strong communication skills, and is highly organized. This role offers the chance to grow operational responsibilities over time.

Qualifications

• 3+ years Executive Assistant experience required.
• Experience in commercial real estate preferred.
• Reliable transportation is a must.

Responsibilities

• Coordinate compliance matters with local agencies.
• Prepare AIR commercial leases for review.
• Manage tenant onboarding and key release process.
• Coordinate property marketing and communication with brokers.
• Support Portfolio Manager with calls and calendar management.
• Draft and improve professional emails.
• Attend meetings and take detailed notes.
• Follow up on tasks until completion.

Skills

Excellent written and verbal communication

Highly organized

Strong follow-up skills

Advanced Microsoft Office skills

Real estate experience

Education

Bachelor's degree

Tools

AppFolio

Job description

Overview

Benefits: Competitive salary

We are seeking an Executive Assistant – Commercial Real Estate to join our team. As an Executive Assistant, your responsibilities will include providing high-level administrative and operational support to ownership, coordinating regulatory and compliance matters, assisting with lease documentation and tenant onboarding, supporting property marketing efforts, and ensuring consistent follow-through across multiple active projects.

The ideal candidate has experience in the commercial real estate industry, is highly organized, proactive, and detail-oriented, and thrives in a fast-paced environment. This role requires strong communication skills, the ability to manage multiple priorities simultaneously, and the confidence to follow up persistently until tasks are fully completed. This position offers the opportunity to grow into increased operational responsibility over time.

Responsibilities

• Coordinate compliance matters (LADBS, LAFD, insurance inspections, Orders to Comply)
• Prepare and assemble AIR commercial leases for review
• Manage tenant onboarding, key release, and final walkthroughs
• Coordinate property marketing and communicate with brokers and prospects (no negotiation)
• Support Portfolio Manager as Executive Assistant: Take calls, manage calendars, track projects
• Draft and improve professional emails
• Complete applications and locate/share documents
• Attend meetings, take notes, follow up until completion
• Coordinate with architects, engineers, and contractors
• Maintain organized records and follow-ups
• Occasional personal errands

Requirements

• 3+ years Executive Assistant experience
• Excellent written and verbal communication
• Highly organized; strong follow-up skills (not shy)
• Advanced Microsoft Office skills
• Real estate experience preferred (commercial a plus)
• AppFolio knowledge a plus
• Reliable transportation is a must
• Bachelor’s degree preferred