Strategic Executive Assistant for HOA & Operations

Westport Properties; BLOOMINGTON (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

401(k)

401(k) matching

Dental insurance

Vision insurance

Job summary

Westport Properties in Bloomington, MN is seeking an Executive Assistant to support our HOA management team. You will play a key behind-the-scenes role, keeping schedules, coordinating board meetings, and handling confidential information with discretion.

Ideal candidates have 2+ years of EA or HOA experience, strong Microsoft Office skills, excellent communication, and a proactive, organized mindset. This role offers a collaborative environment and opportunities to contribute to thriving

Qualifications

• 2+ years of experience as an executive assistant or in HOA/property management.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and multitasking abilities.
• Experience with HOA management software is a plus.
• Ability to handle confidential information with discretion.
• Self-starter with professional demeanor and problem-solving skills.

Responsibilities

• Provide high-level administrative support and act as contact to HOA executive leadership.
• Assist with strategic planning and process optimization.
• Collaborate with the corporate accountant.
• Handle day-to-day operations, vendor and client communications.
• Coordinate and schedule board meetings and community events.
• Maintain executive calendars and scheduling.
• Prepare agendas, minutes, correspondence, and HOA docs.
• Organize HOA records, contracts, and compliance documents.
• Assist with budget tracking, invoice processing, and financial reporting support.
• Manage incoming calls and emails with professionalism.
• Support Administrative Team and Property Managers as needed.

Skills

Communication skills

Organizational skills

Discretion

Self-starter

Tools

Microsoft Office

Job description

Westport Properties in Bloomington, MN is seeking an Executive Assistant to support our HOA management team. You will play a key behind-the-scenes role, keeping schedules, coordinating board meetings, and handling confidential information with discretion.

Ideal candidates have 2+ years of EA or HOA experience, strong Microsoft Office skills, excellent communication, and a proactive, organized mindset. This role offers a collaborative environment and opportunities to contribute to thriving