Strategic Executive Assistant for HOA Leadership & Operations

Westport Properties; Minneapolis (MN); On-site; USD 52,000 - 72,000; Full time

Job summary

Westport Properties in Bloomington, MN is seeking an Executive Assistant to support our HOA management team. You will work behind the scenes to keep operations running smoothly and be the go-to person for executive leadership.

The role involves managing calendars, coordinating board meetings and events, handling communications with vendors and homeowners, and assisting with budgeting and records. A proactive, organized professional is essential.

Qualifications

• 2+ years of experience as an executive assistant or similar role.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organization and multitasking abilities with attention to detail.
• Ability to handle confidential information discreetly.
• Self-starter with professional demeanor and problem-solving skills.

Responsibilities

• Provide high-level administrative support to HOA executive leadership.
• Coordinate calendars, schedule board meetings, and maintain records.
• Assist with budget tracking, invoicing, and financial reporting support.
• Communicate with vendors and clients professionally.
• Support Administrative Team and Property Managers as needed.
• Prepare agendas, minutes, and HOA documentation.

Skills

Executive support

Microsoft Office

Communication

Organization

Discretion

Problem solving

Tools

HOA software

Job description

Westport Properties in Bloomington, MN is seeking an Executive Assistant to support our HOA management team. You will work behind the scenes to keep operations running smoothly and be the go-to person for executive leadership.

The role involves managing calendars, coordinating board meetings and events, handling communications with vendors and homeowners, and assisting with budgeting and records. A proactive, organized professional is essential.