Strategic Executive Assistant – Financial Services

CitiStaffing, LLC; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

CitiStaffing, LLC is seeking an Executive Assistant to provide high-level administrative and operational support in a renown Investment Management Firm. This role is heavily administrative in a fast-paced environment, helping with calendars, travel, and communications.

Requirements include 8+ years of admin experience in financial services, a Bachelor's degree, and strong PowerPoint/Excel skills, plus discretion, effective communication, and a proactive, team-oriented mindset.

Qualifications

• Experience working in a financial services firm is required.
• Bachelor's degree required.
• 8+ years of administrative experience supporting senior-level stakeholders.
• Proven ability to multi-task and prioritize in a high-pressure environment.
• Ability to create PowerPoint presentations.
• Strong working knowledge of Microsoft Excel.
• Excellent verbal and written communication skills.
• Exceptional discretion, judgment, and emotional intelligence.
• A proactive, roll-up-your-sleeves mindset.
• Ability to work independently and take initiative on new projects.
• High level of attention to detail and organizational skill.

Responsibilities

• Deliver proactive and comprehensive administrative support, including calendar coordination and travel arrangements.
• Assist with internal and external communications.
• Maintain internal systems, files, and reports with accuracy and discretion.
• Identify opportunities to improve processes and support team effectiveness.

Skills

Powerful communication

Verbal communication

Written communication

Discretion

Multitasking

Prioritization

Team player

Initiative

Attention to detail

Education

Bachelor's degree

Tools

PowerPoint

Microsoft Excel

Job description

CitiStaffing, LLC is seeking an Executive Assistant to provide high-level administrative and operational support in a renown Investment Management Firm. This role is heavily administrative in a fast-paced environment, helping with calendars, travel, and communications.

Requirements include 8+ years of admin experience in financial services, a Bachelor's degree, and strong PowerPoint/Excel skills, plus discretion, effective communication, and a proactive, team-oriented mindset.