Strategic Executive Assistant – Finance & Operations

Temple ISD; Temple (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Sylvania seeks an experienced administrative assistant to provide advanced clerical support under a cabinet-level administrator. You will handle confidential information, manage calendars, and coordinate meetings, travel, and budgets with discretion and accuracy.

The role requires 3+ years of administrative experience and 3-5 years of accounting exposure, along with strong proficiency in MS Office and accounting software. On-site position serving district operations.

Qualifications

• High school diploma or GED required.
• Knowledge of district organization, operations, and policies.
• Ability to read and comprehend memos and instructions.
• Ability to plan, organize, and schedule independently.
• Strong attention to detail and interpersonal skills.
• Proficiency with accounting software and MS Office.
• Ability to multitask complex administrative activities.
• 3+ years of advanced administrative assistant experience.
• 3-5 years accounting experience preferred.

Responsibilities

• Prepare correspondence, forms, manuals, reports, and presentations.
• Schedule and manage the administrator's calendar; greet visitors.
• Arrange meetings, trainings, venues, catering, and materials.
• Make travel arrangements including hotels and registrations.
• Maintain shadow budget and reconcile department budget monthly.
• Prepare requisitions, payments, and travel vouchers and deposits.
• Order and maintain office supplies.
• Process facility rental requests.
• Serve as admin building contact for facilities and keys.
• Compile data for state and local reports.
• Responsible for records retention for department.
• Comply with federal/state laws and board policy.
• Maintain working knowledge of district policies.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Attention to detail

Interpersonal communication

Independent decision making

Planning and scheduling

Multi-tasking

Education

High school diploma or GED

Tools

Accounting software

Microsoft Excel

Microsoft Word

Job description

Sylvania seeks an experienced administrative assistant to provide advanced clerical support under a cabinet-level administrator. You will handle confidential information, manage calendars, and coordinate meetings, travel, and budgets with discretion and accuracy.

The role requires 3+ years of administrative experience and 3-5 years of accounting exposure, along with strong proficiency in MS Office and accounting software. On-site position serving district operations.