School Office Administrator & Data Coordinator

Sylvania; Horse Cave (KY); On-site; USD 32,000 - 44,000; Full time

Job summary

Sylvania seeks an experienced administrative aide to support school leadership across elementary to high school settings. The role involves handling diverse clerical tasks, coordinating schedules, managing records, and drafting correspondence in line with district policies.

Ideal candidates will have a high school diploma, strong organizational skills, and the ability to manage multiple priorities in a fast-paced educational environment.

Qualifications

• Organizational and coordination skills to handle complex clerical tasks.
• Familiarity with modern office equipment and basic computer systems.
• Experience with automated record-keeping and filing.
• Strong English grammar, spelling, and punctuation.
• Basic first aid knowledge and procedures.

Responsibilities

• Serve as a personal secretary and office management aide.
• Review and screen incoming correspondence routed to the administrator.
• Refer communications to staff for data gathering for review.
• Initiate follow-up activities to meet operation timelines.
• Arrange correspondence for supervisor with background materials.
• Compose correspondence requiring knowledge of policies and procedures.
• Review outgoing materials for policy and grammar consistency.
• Take notes of meetings and prepare summaries.
• Transcribe dictation on a range of subjects including sensitive materials.
• Respond to inquiries from visitors or phone calls.

Skills

Organization & coordination

Office methods & equipment

Automated record management

English usage

First aid

Education

High school diploma

Shorthand/typing coursework

Job description

Sylvania seeks an experienced administrative aide to support school leadership across elementary to high school settings. The role involves handling diverse clerical tasks, coordinating schedules, managing records, and drafting correspondence in line with district policies.

Ideal candidates will have a high school diploma, strong organizational skills, and the ability to manage multiple priorities in a fast-paced educational environment.