Food Service Administrative Specialist

Sylvania; Hayesville (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Sylvania seeks a detail-oriented Secretary to support the Food Service Department at our Administration Office. This full-time on-site role requires excellent communication, multitasking, and organizational skills to ensure smooth food service operations.

The ideal candidate will manage calendars, coordinate meetings, process reports, and assist with budget tracking while upholding confidentiality and compliance with health and safety regulations. Background in hospitality is a plus.

Qualifications

• High school diploma or equivalent; additional education in business administration preferred.
• Experience as secretary or administrative assistant, preferably in a food service or hospitality environment.
• Proficient in Microsoft Office Suite with strong written and verbal communication skills.
• Ability to prioritize tasks and maintain confidentiality.

Responsibilities

• Provide administrative support to the Food Service Department, including scheduling meetings, managing calendars, and preparing correspondence.
• Maintain accurate records of food service operations, including inventory management, procurement, and staff schedules.
• Assist in the preparation and distribution of reports, memos, and other documentation related to food service activities.
• Coordinate with vendors and suppliers to ensure timely delivery of food and supplies.
• Respond to inquiries from staff, management, and external stakeholders regarding food service policies and procedures.
• Organize and maintain filing systems, both electronic and paper-based, to ensure easy access to information.
• Assist in the planning and execution of food service events and initiatives, including catering and special programs.
• Monitor compliance with health and safety regulations within the food service environment.
• Support the Food Service Manager with administrative tasks as needed, including budget tracking and expense reporting.
• Participate in training sessions and professional development opportunities to enhance skills and knowledge in food service operations.

Skills

Organizational skills

Communication skills

Microsoft Office

Attention to detail

Education

High school diploma

Business administration coursework

Job description

Sylvania seeks a detail-oriented Secretary to support the Food Service Department at our Administration Office. This full-time on-site role requires excellent communication, multitasking, and organizational skills to ensure smooth food service operations.

The ideal candidate will manage calendars, coordinate meetings, process reports, and assist with budget tracking while upholding confidentiality and compliance with health and safety regulations. Background in hospitality is a plus.