Strategic Executive Assistant, Facilities & Office Ops

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking an Executive Assistant in Houston to support senior leadership within Facilities and Office Operations, handling administrative and operational duties across documentation, fleet, reprographics, and front-office services.

You will manage calendars and travel, coordinate onboarding/offboarding, supervise meetings with Facilities and IT, and assist with leases and major office initiatives, while maintaining organized electronic files and

Qualifications

• 5+ years of administrative experience required.
• Strong sense of urgency and follow-through.
• Ability to work effectively in a team environment while independently managing responsibilities.
• Excellent prioritization and ability to manage multiple projects and deadlines.
• Self-starter who can work independently with limited direction.
• Strong problem-solving skills and ability to identify and implement effective solutions.
• Excellent written and verbal communication skills with executives, employees, clients, and vendors.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional attention to detail, organization, spelling, and grammar.
• Adaptable and able to learn new systems and processes.

Responsibilities

• Provide administrative and coordination support for departmental projects and initiatives.
• Track deadlines, deliverables, and action items to keep projects on schedule.
• Coordinate onboarding and offboarding, including workspace assignments, office moves, equipment inventory, and related logistics.
• Lead weekly coordination meetings with Facilities and IT to ensure onboarding and offboarding tasks are completed.
• Assist with office lease administration, construction projects, and major office initiatives.
• Manage department credit card activity and coordinate with Accounting for documentation.
• Oversee accounts payable activities, including vendor setup, invoice tracking, approvals, and payments.
• Prepare and edit correspondence, reports, proposals, contracts, forms, memos, and other business documents.
• Conduct research and analysis to support leadership and departmental initiatives.
• Proofread and edit documents for accuracy, formatting, spelling, and grammar.
• Maintain organized electronic files and records.
• Coordinate meetings, calendars, and travel arrangements for senior leadership.
• Assist with planning and execution of special events and organizational initiatives.
• Perform additional administrative and project-related duties as assigned.

Skills

Administrative experience

Dependable

Team player

Multitasking

Self-starter

Problem solving

Communication

Microsoft Office

Attention to detail

Adaptable

Leadership support

Tools

Microsoft Office Suite

Job description

Burnett Specialists Staffing | Recruiting is seeking an Executive Assistant in Houston to support senior leadership within Facilities and Office Operations, handling administrative and operational duties across documentation, fleet, reprographics, and front-office services.

You will manage calendars and travel, coordinate onboarding/offboarding, supervise meetings with Facilities and IT, and assist with leases and major office initiatives, while maintaining organized electronic files and