Construction Office & Executive Assistant - Operations Lead

Burnett Staffing Specialists; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Burnett Staffing Specialists is seeking an organized Office Manager / Executive Assistant in Houston to oversee day-to-day operations and provide high-level support to company leadership. The role coordinates between the office, vendors, and internal teams, ensuring smooth operations and proactive problem-solving.

Requirements include a bachelor’s degree and 7+ years in office management or EA roles, preferably in construction or property management.

Qualifications

• Bachelor’s degree required.
• 7+ years of office management, executive assistant, operations, or administrative experience.
• Construction, contracting, property management, or related industry experience strongly preferred.
• Highly organized with strong attention to detail and follow-through.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive, resourceful, and comfortable taking ownership of responsibilities.
• Strong proficiency with Microsoft Office and general office technology.

Responsibilities

• Email management for the CEO/Chairman.
• Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
• Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
• Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
• Maintain organized company records, files, documents, and administrative systems.
• Coordinate vendors, service providers, building maintenance, and office-related needs.
• Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
• Track outstanding projects, maintenance items, and administrative assignments through completion.
• Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
• Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
• Support leadership with special projects and other operational priorities as needed.

Skills

Executive support

Calendar management

Communication skills

Attention to detail

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Burnett Staffing Specialists is seeking an organized Office Manager / Executive Assistant in Houston to oversee day-to-day operations and provide high-level support to company leadership. The role coordinates between the office, vendors, and internal teams, ensuring smooth operations and proactive problem-solving.

Requirements include a bachelor’s degree and 7+ years in office management or EA roles, preferably in construction or property management.