Senior Executive Assistant - Global Schedule Mastermind

Walton Global; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance (Employer Paid)

Dental and Vision Insurance

HSA and FSA options

Life insurance (Employer paid)

Disability coverage

Bonus incentives

Maternity/Parental leave

Generous PTO and holidays

Job summary

Walton Global, a premier real estate investment firm with headquarters in Scottsdale, Arizona, seeks an experienced Executive Assistant to provide advanced administrative support to the executive team and ensure organized, professional operations across the offices.

The role includes managing complex calendars, coordinating corporate meetings, handling confidential documents, supporting travel arrangements, and assisting with special projects in a fast-paced, global environment.

Qualifications

• Advanced-level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Excellent business writing, editing and proofreading skills.
• Ability to maintain confidentiality in handling sensitive information.
• Strong organizational and time-management abilities in a fast-paced environment.
• Superior verbal and written communication skills; professional demeanor.

Responsibilities

• Provide high-level administrative support to the Executive team with minimal supervision.
• Manage complex calendars and coordinate meetings and events for executives and boards.
• Coordinate domestic and international travel arrangements and reimbursements.
• Prepare invoices, reports, memos, letters, and confidential documents.
• Gatekeeper to protect executives' time and prioritize high-impact projects.
• Interact with visitors and staff courteously to foster positive relationships.
• Assist with general office management and special projects as needed.

Skills

Advanced MS Office

Adobe Acrobat

Confidential handling

Time management

Communication skills

Organizational skills

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Walton Global, a premier real estate investment firm with headquarters in Scottsdale, Arizona, seeks an experienced Executive Assistant to provide advanced administrative support to the executive team and ensure organized, professional operations across the offices.

The role includes managing complex calendars, coordinating corporate meetings, handling confidential documents, supporting travel arrangements, and assisting with special projects in a fast-paced, global environment.