Strategic Executive Assistant & Calendar Maestro (Remote)

Aledade PBC; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible remote work

PTO 21 days

12 weeks parental leave

Stock options

Job summary

Aledade PBC is seeking an Executive Assistant to partner with 3-4 senior leaders, acting as a strategic optimist and gatekeeper. You will own calendars, organize meetings, manage travel and expenses, and draft communications while triaging information across Google Workspace and collaboration tools.

Ideal candidates bring 6+ years of relevant experience, adaptability to multiple time zones, and a strong proficiency with modern AI-enabled workflows.

Qualifications

• 6+ years of relevant work experience, with 3+ years in executive admin or executive partner roles.
• Willingness to work across time zones and occasionally non-traditional hours.
• Proven adaptability and eagerness to learn new technologies, including AI tools.

Responsibilities

• Own and strategically manage complex executive calendars across 3-4 senior leaders.
• Manage end-to-end logistics for executive meetings, travel, and room coordination.
• Draft, edit, and consolidate executive communications and materials.
• Triage high volumes of emails and Slack, flag time-sensitive matters, and draft strategic responses.
• Oversee travel arrangements, expenses (Expensify), onboarding/offboarding, and access permissions.
• Serve as tech liaison for executives, coordinating hardware/software requests and IT support.
• Leverage AI tools (Claude, Gemini) to streamline administrative tasks and boost productivity.

Skills

Calendar management

Executive support

Cross-functional collaboration

Communications

Adaptability

Time management

Discretion

Tools

Google Workspace

Expensify

Ironclad

Slack

Navan

UKG

Claude

Gemini

Job description

Aledade PBC is seeking an Executive Assistant to partner with 3-4 senior leaders, acting as a strategic optimist and gatekeeper. You will own calendars, organize meetings, manage travel and expenses, and draft communications while triaging information across Google Workspace and collaboration tools.

Ideal candidates bring 6+ years of relevant experience, adaptability to multiple time zones, and a strong proficiency with modern AI-enabled workflows.