Strategic Executive Assistant – AI-Driven Ops & Calendar

Burnett Specialists; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Burnett Specialists seeks an experienced Executive Assistant to support a C-suite leader in a fast-paced, technology-focused environment. The role emphasizes calendar management, travel coordination, expense reporting, meeting logistics, and executive communications, with a strong focus on leveraging AI tools to streamline repetitive tasks.

You will build lightweight automated workflows, coordinate domestic and international travel, and maintain high confidentiality while collaborating with

Qualifications

• 5+ years of experience as an Executive Assistant or similar role supporting senior-level executives.
• Strong experience with calendar management, travel coordination, expense management, meeting coordination, and executive communications.
• Experience using AI tools and/or workflow automation platforms.
• Ability to build or configure basic automations using AI, no-code, or similar technology.
• Strong organizational and time-management skills with exceptional attention to detail.
• Proactive problem-solving mindset with discretion handling confidential information.

Responsibilities

• Manage a complex and frequently changing executive calendar.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and changes.
• Manage expense reporting, approvals, and related documentation.
• Coordinate meetings, agendas, logistics, and follow-up items.
• Prepare and organize materials for executive meetings.
• Draft and manage executive communications with professionalism and discretion.
• Identify repetitive tasks and build AI-driven workflows to improve efficiency.
• Collaborate with internal teams while maintaining confidentiality and professionalism.

Skills

Calendar management

Travel coordination

Expense management

Meeting coordination

Executive communications

AI tools

Workflow automation

No-code automation

Problem solving

Organizational skills

Time management

Discretion

Communication skills

Tools

Reclaim

Motion

Lindy

Zapier

Make

Job description

Burnett Specialists seeks an experienced Executive Assistant to support a C-suite leader in a fast-paced, technology-focused environment. The role emphasizes calendar management, travel coordination, expense reporting, meeting logistics, and executive communications, with a strong focus on leveraging AI tools to streamline repetitive tasks.

You will build lightweight automated workflows, coordinate domestic and international travel, and maintain high confidentiality while collaborating with