Strategic Executive Assistant & Admin Lead

Placements24; Willows (CA); On-site; USD 25,000 - 43,000; Full time

Job summary

Placements24 is seeking an Executive Administrative Officer to support senior executives in a diamond mining sector environment. The role focuses on managing complex calendars, coordinating high-level meetings, and handling confidential information with discretion.

Ideal candidates will have strong Microsoft Office skills, excellent communication, and a proven ability to prioritize multiple tasks under tight deadlines.

Qualifications

• Experience coordinating high-level schedules for executives and managing confidential information.
• Excellent written and verbal communication, with polished professional demeanor.
• Proven ability to multi-task, prioritize, and meet tight deadlines in a mining/resource context.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements with high attention to detail.
• Draft, review, and edit executive-level documents and presentations.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as primary contact for inquiries and manage high-volume correspondence.
• Maintain confidential files and records, physical and digital, with strict discretion.
• Process expense reports and assist with budget management for the executive office.
• Coordinate travel logistics, including flights, hotels, and ground transport.
• Provide general administrative support to the executive team as needed.

Skills

Calendar management

Meeting coordination

Travel planning

Written communication

Discretion & ethics

Stakeholder liaison

Education

Bachelor's in Business Administration

Tools

Microsoft Office Suite

Job description

Placements24 is seeking an Executive Administrative Officer to support senior executives in a diamond mining sector environment. The role focuses on managing complex calendars, coordinating high-level meetings, and handling confidential information with discretion.

Ideal candidates will have strong Microsoft Office skills, excellent communication, and a proven ability to prioritize multiple tasks under tight deadlines.