Strategic Executive Assistant

CommunityCare HMO Inc.; Tulsa (OK); On-site; USD 55,000 - 85,000; Full time

Job summary

CommunityCare HMO Inc. in Tulsa, OK is seeking an experienced Executive Assistant to support the CEO and other senior leaders. You will manage calendars, coordinate travel, prepare presentations and reports, and maintain confidential files.

This role requires excellent written and verbal communication, strong organizational skills, and discretion. You will liaise with colleagues at all levels and assist committees, while ensuring brand representation in all interactions.

Qualifications

• Proficiency in personal computers and Microsoft Office, especially Word, graphics and scheduling software.
• Excellent oral and written communication and accurate minute taking.
• Ability to work with multiple levels of staff, including executives.
• Successful completion of Health Care Sanctions background check.
• Successful completion of Department of Insurance background check.
• Fluent in English (written and spoken).

Responsibilities

• Schedules and coordinates meetings for Executive Level Officer(s).
• Transcribes and prepares correspondence, memorandums, reports, meeting minutes and audiovisual presentations using Word and graphics software.
• Maintains confidential information and materials for management review.
• Receives, screens and directs calls for Executive Level Officer(s).
• Coordinates all travel arrangements for company personnel.
• Maintains department office supplies; supports switchboard and committees; distributes materials.
• Represents CommunityCare's brand with strong communication and interpersonal skills.
• Performs other duties as required.

Skills

Microsoft Office

Word

Scheduling software

Graphics software

Communication skills

Education

High school diploma

College degree or equivalent experience

Job description

CommunityCare HMO Inc. in Tulsa, OK is seeking an experienced Executive Assistant to support the CEO and other senior leaders. You will manage calendars, coordinate travel, prepare presentations and reports, and maintain confidential files.

This role requires excellent written and verbal communication, strong organizational skills, and discretion. You will liaise with colleagues at all levels and assist committees, while ensuring brand representation in all interactions.