Strategic Executive Assistant

Avista; Spokane (WA); Hybrid; USD 68,000 - 123,000; Full time

Benefits offered by this job

Healthcare options

401(k) match

Paid time off

Life and disability insurance

Tuition assistance

Education and development support

Job summary

Avista seeks a Senior Executive Administrative Assistant to provide high-level support to executives in Spokane, WA. The role includes complex calendar management, travel coordination, and confidential document handling, with a focus on efficiency and professionalism.

Responsibilities span financial administration, board materials preparation, and cross-functional liaison with stakeholders. The candidate will work in a fast-paced environment with a strong emphasis on discretion and accuracy.

Qualifications

• 5 years of related administrative experience required.
• Associates degree preferred.
• Knowledge of budget administration and accounts payable is preferred.
• Proficiency in Microsoft Office, databases, and standard office equipment is required.
• Detail oriented with excellent organizational skills and ability to multitask.
• Strong verbal and written communication with internal and external stakeholders.

Responsibilities

• Provides high-level administrative and organizational support to executives and departments.
• Manages complex calendars, meetings, travel, and logistics; handles confidential information with discretion.
• Supports financial administration by preparing invoices, reconciling expenses, and tracking budget activity.
• Coordinates meetings and events, including agendas, logistics, catering, and AV needs; follows up on actions.
• Maintains timely and accurate records; proofreads board reports and presentations.
• May schedule corporate aircraft and prepare reports for special assignments.

Skills

Budgeting knowledge

Microsoft Office

Time management

Communication skills

Confidentiality

Multi-tasking

Stakeholder management

Education

Associates degree preferred

Tools

Microsoft Office

Databases

Job description

Avista seeks a Senior Executive Administrative Assistant to provide high-level support to executives in Spokane, WA. The role includes complex calendar management, travel coordination, and confidential document handling, with a focus on efficiency and professionalism.

Responsibilities span financial administration, board materials preparation, and cross-functional liaison with stakeholders. The candidate will work in a fast-paced environment with a strong emphasis on discretion and accuracy.