Executive Assistant & Development Coordinator to VP

Rhode Island Foundation; Providence, Northern (RI, KY); Hybrid; USD 65,000 - 72,000; Full time

Job summary

The Rhode Island Foundation is seeking a Coordinator and Assistant to the Vice President of Development to provide high-level administrative and strategic support within the Development Department. This role works in-person in our downtown Providence office and partners with the VP and Development Officers to advance donor relations and program initiatives.

The ideal candidate has at least five years of executive assistant experience in development, banking, or law, with strong MS 365 skills,

Qualifications

• Minimum five years' experience as an executive assistant in development, bank, or law firm.
• Experience interacting with high-profile individuals, including board members and donors.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint, Word).
• Hands-on experience with donor databases/CRM systems and ability to learn new systems.

Responsibilities

• Complex scheduling and calendar management for the Vice President of Development.
• Partner on weekly team meeting agendas, capture notes, and follow up on actions.
• Arrange meeting and travel logistics; prepare materials and follow-up for meetings.
• Record donor contact notes in the Foundation’s database of record.
• Support donor cultivation and stewardship events planning and logistics.
• Prepare expense reports; manage department mail and supplies; organize digital files.
• Facilitate cross-departmental collaboration; maintain confidentiality.

Skills

Calendar management

Executive support

Donor relations

Microsoft 365

CRM systems

Attention to detail

Tools

CSuite

Salesforce

SharePoint

Outlook

PowerPoint

Job description

The Rhode Island Foundation is seeking a Coordinator and Assistant to the Vice President of Development to provide high-level administrative and strategic support within the Development Department. This role works in-person in our downtown Providence office and partners with the VP and Development Officers to advance donor relations and program initiatives.

The ideal candidate has at least five years of executive assistant experience in development, banking, or law, with strong MS 365 skills,