Strategic Executive Administrator & Reporting Lead

Commonwealth of VA Careers; Richmond (VA); On-site; USD 67,000 - 80,000; Full time

Benefits offered by this job

Paid holidays

Leave (vacation/sick/family)

Health and dental insurance

Short- and long-term disability

Employee assistance program

Flexible Spending Account

Life Insurance

Job summary

Commonwealth of Virginia seeks an Executive Administrator (Y0371) to provide confidential, efficient support to the Deputy Director of Community Programs and division staff at the Central Office. You will compile monthly management data and prepare reports, while maintaining personnel records and serving as a liaison with staff and external partners.

The role requires independent work, thorough documentation, and effective communication to accomplish tasks through collaboration.

Qualifications

• Knowledge of office administrative practices including confidentiality, scheduling, records management, and workflow coordination.
• Experience with meeting preparation, agenda development, minute-taking, and distribution.
• Ability to interpret procedures and provide administrative guidance to division staff.
• Skill in preparing, editing, and formatting documents, and using office technology to produce spreadsheets, presentations, and reports.

Responsibilities

• Provide confidential executive administrative support to the Deputy Director and division staff.
• Compile analytical data to develop monthly management reports.
• Represent the Deputy Director to staff and external partners.
• Maintain personnel support documentation and employee performance records.

Skills

Office administration

Confidentiality

Meeting coordination

Minute taking

Document editing

Analytical reporting

Independent prioritization

Job description

Commonwealth of Virginia seeks an Executive Administrator (Y0371) to provide confidential, efficient support to the Deputy Director of Community Programs and division staff at the Central Office. You will compile monthly management data and prepare reports, while maintaining personnel records and serving as a liaison with staff and external partners.

The role requires independent work, thorough documentation, and effective communication to accomplish tasks through collaboration.