Administrative Staff Specialist

Commonwealth of VA Careers; Richmond (VA); On-site; USD 61,000 - 65,000; Full time

Job summary

The Virginia Department of Health's Center for Community Health Improvement seeks an Administrative Coordinator to support statewide initiatives and complex programs. This role coordinates meetings, travel, procurement, contracts, records, and communications to ensure smooth operations and effective collaboration with staff and partners.

The Administrative Coordinator engages with local health districts and cross-sector partners to monitor progress and advance strategies addressing

Qualifications

• Excellent report writing, oral presentation skills; effective verbal and written communication.
• Knowledge with state laws and regulations and the state legislative rulemaking processes.
• Ability to research, apply findings, identify various policy options and potential impact.
• Ability to work effectively with professionals and community groups to obtain information, build consensus and achieve desired outcomes.
• Ability to maintain confidentiality.

Responsibilities

• Independently performs a variety of complex administrative tasks, in support of an agency head with responsibilities that affect all field and central office work units.
• Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member.
• May type, file, schedule appointments, make reservations, sort mail and perform reception duties.

Skills

Report writing

Oral presentation

Verbal communication

Written communication

Knowledge of state laws

Policy research

Stakeholder engagement

Confidentiality

Job description

Title: Administrative Staff Specialist

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $60,765 - $65,059

Pay Band: 4

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

About the role

Join the Virginia Department of Health's Center for Community Health Improvement (CCHI) as an Administrative Coordinator and play a critical role in advancing initiatives that improve the health and well-being of Virginians. CCHI leads statewide community health improvement efforts, including implementation of Virginia's 2025–2029 Plan for Well-Being, and works with local health districts, communities, healthcare organizations, state agencies, and cross-sector partners to translate health priorities into meaningful action.

The Administrative Coordinator is an essential member of the CCHI team and provides the organizational and operational support that allows the Center to successfully carry out this important work. In this role, you will coordinate meetings and statewide convenings, support internal and external partners, assist with scheduling, travel, procurement, contracts, records, communications, and other administrative activities that keep complex initiatives moving forward. Your work will directly support CCHI staff as they provide technical assistance to local health districts, engage communities, build partnerships, monitor progress, and advance strategies addressing Virginia's most pressing health challenges, including maternal and infant health, mental health and substance use, chronic disease, obesity, violence prevention, and housing, transportation, and economic stability.

Job Duties

Independently performs a variety of complex administrative tasks, in support of an agency head with responsibilities that affect all field and central office work units. Work regularly requires extreme discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties.

Minimum Qualifications

• Excellent report writing, oral presentation skills; effective verbal and written communication
• Knowledge with state laws and regulations and the state legislative rulemaking processes
• Ability to research, apply findings, identify various policy options and potential impact
• Ability to work effectively with professionals and community groups to obtain information, build consensus and achieve desired outcomes
• Ability to maintain confidentiality

Additional Considerations

Extensive experience with coordinating events and travel.

Special Instructions

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

This is a restricted position, which is solely funded by the Public Health Infrastructure Grant. The availability of funding is scheduled to review annually and periodically thereafter. Continued employment is contingent on the continued availability of funds.

Equal Opportunity

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Tomica Gregory

Phone: [phone]

Email: [e-mail]