Strategic Executive Assistant & Projects Lead

Virginia Living Museum; Newport News (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Virginia Living Museum in Newport News, VA, seeks an Executive Administrator. The role provides high-level administrative support to the Executive Director, Board of Trustees, and senior staff, ensuring day-to-day operations align with the museum's strategic plan and initiatives.

The ideal candidate demonstrates strong communication, governance experience, and the ability to manage complex schedules, confidential information, and multi-project priorities while fostering a collaborative culture

Qualifications

• Excellent verbal and written communication skills and organizational abilities.
• Strong analytical, research, and information synthesis capabilities.
• Proven track record of results-oriented, goal-driven work.
• Ability to supervise others and work independently with minimal direction.

Responsibilities

• Support Museum Leadership Team and office operations.
• Optimize the Executive Director’s calendar and communications.
• Perform confidential administrative duties and policy tasks.
• Coordinate across initiatives and projects with senior staff.
• Prepare agendas, minutes, and accreditation documents for committees.
• Manage contracts and insurance compliance.

Skills

Verbal communication

Written communication

Organizational skills

Analytical skills

Relationship building

Discretion

Education

Bachelor’s degree preferred

Three years admin experience

Tools

Microsoft Office

Google Workspace

Database software familiarity

Job description

Virginia Living Museum in Newport News, VA, seeks an Executive Administrator. The role provides high-level administrative support to the Executive Director, Board of Trustees, and senior staff, ensuring day-to-day operations align with the museum's strategic plan and initiatives.

The ideal candidate demonstrates strong communication, governance experience, and the ability to manage complex schedules, confidential information, and multi-project priorities while fostering a collaborative culture