Executive Administrative Assistant

Nicely Co.; Tulsa (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Nicely Co. is seeking an Executive Administrative Assistant to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.

As an early-stage company, Nicely Co. will rely on you to build processes, define standards, and implement systems that scale with growth, while exercising sound

Qualifications

• Demonstrated capability in administration, scheduling, records, coordination, and confidentiality.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work and document decisions.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Executive Administrative Assistant role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organized administration

Scheduling

Records management

Confidentiality

Cross-functional communication

Education

Relevant education or experience

Tools

Administration tools

Job description

Executive Administrative Assistant

Help build Nicely Co.'s organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through as Executive Administrative Assistant, with meaningful ownership in an early-stage company.

Position overview

Nicely Co. is seeking a Executive Administrative Assistant to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.Nicely Co. is an early-stage company, so this position will help create the processes and internal systems behind the work, not merely inherit a mature playbook. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.Responsibilities may evolve as the company grows. This is an opportunity to influence how the Administration function develops, establish useful standards, and leave behind systems that scale responsibly.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Executive Administrative Assistant role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Executive Administrative Assistant scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.

Preferred qualifications

• Experience with modern methods and tools used in Administration.
• Experience in a startup, small business, or other resource-conscious environment.
• Evidence of improving a workflow, standard, product, service, or measurable outcome.
• Relevant education, certification, portfolio, or equivalent practical experience.
• Flexible work arrangements where applicable.
• Opportunity to help build an early-stage company.
• Direct impact on company growth and operating quality.
• Cross-functional collaboration and professional development opportunities.
• Significant ownership over assigned responsibilities.
• Opportunity for responsibilities to expand as the company grows.