Strategic Exec Assistant to VP of Product & Technology

KellyMitchell Group; New York (NY); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401K offered

Job summary

KellyMitchell is seeking an Executive Assistant to support a senior Product & Technology executive in Midtown Manhattan onsite. The role focuses on calendars, travel, expenses, events, and high-touch administrative support.

You will represent the executive with warmth and professionalism, coordinating with leaders and assistants across the organization while handling sensitive information in a fast-paced environment.

Qualifications

• Prior executive assistant experience with 1 year minimum.
• Proven calendar, meetings, and events management.
• Experience arranging domestic and international travel across time zones.
• Excellent written and verbal communication and proofreading skills.
• High proficiency in Microsoft Office.
• Discretion and confidentiality when handling sensitive information.
• Ability to liaise with leaders and external partners.

Responsibilities

• Manage a high-volume executive calendar, scheduling and prioritizing meetings, calls, and video conferences across multiple time zones.
• Coordinate domestic and international travel, including itineraries, flight bookings, accommodations, and ground transportation.
• Prepare and submit expense reports, and follow up on emails to schedule meetings and coordinate action items.
• Arrange logistics for internal and external speaking engagements and events.
• Prepare meeting agendas, track action items, ensure follow-up, and assist with presentations and reports.
• Serve as the first point of contact for the executive and interface with leaders across the organization and their assistants.
• Take ownership of special projects and operational support for internal programs with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office

Discretion & confidentiality

Stakeholder management

Tools

Workday

Travel booking platforms

Job description

KellyMitchell is seeking an Executive Assistant to support a senior Product & Technology executive in Midtown Manhattan onsite. The role focuses on calendars, travel, expenses, events, and high-touch administrative support.

You will represent the executive with warmth and professionalism, coordinating with leaders and assistants across the organization while handling sensitive information in a fast-paced environment.