Senior Executive Assistant to SVPs, Data & Digital

Vizient; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient is seeking an experienced Executive Assistant to support two senior leaders in the Data & Digital division, focusing on strategic calendar management, communications, and project coordination. The role demands discretion, strong collaboration across teams, and the ability to balance complex priorities in a fast-paced environment.

You will partner with Administrative Services to drive operational efficiency, support onboarding and engagement initiatives, and help executives prepare for

Qualifications

• 5+ years of relevant experience in a corporate environment as a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams.
• Workday and Concur are a plus.
• Experience integrating AI tools (Microsoft Copilot, ChatGPT) into administrative processes, meeting management and project tracking.
• Sharp written and verbal communication skills.

Responsibilities

• Executive Time & Strategic Calendar Management: manage complex calendars and align time with priorities.
• Executive Preparation, Communications & Meeting Support: prepare briefs, agendas, and presentations; coordinate leadership meetings.
• Meeting & Event Planning: coordinate in-person, hybrid, and virtual meetings and events.
• Travel & Expense Management: manage domestic travel and prepare expense reports.
• Operational Excellence & Project Coordination: track priorities, initiatives, deliverables, and follow-ups; improve workflows.
• Stakeholder & Relationship Management: liaise with executives, leaders, employees, partners, and vendors.
• Team Operations & Employee Engagement: support onboarding, engagement initiatives, and team events.
• Confidentiality & Executive Partnership: handle confidential information with discretion.

Skills

Executive support

Communication

Organization

Project management

Education

Relevant degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Teams

Workday

Concur

Job description

Vizient is seeking an experienced Executive Assistant to support two senior leaders in the Data & Digital division, focusing on strategic calendar management, communications, and project coordination. The role demands discretion, strong collaboration across teams, and the ability to balance complex priorities in a fast-paced environment.

You will partner with Administrative Services to drive operational efficiency, support onboarding and engagement initiatives, and help executives prepare for