Strategic Events & Exhibits Coordinator

VMD Corp; Alexandria (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

VMD Corp, now part of Xcelerate Solutions, seeks an Events Coordinator to support meetings, conferences, and outreach initiatives. You will manage logistics for venues, signage, invitations, and attendee management while coordinating with vendors and internal teams.

Ideal candidates have at least 5 years of experience, a relevant Bachelor’s degree preferred, and US citizenship or permanent residency. Travel 10–25% is expected; the role is on-site with core hours 8:30 a.m. – 5:00 p.m.

Qualifications

• Bachelor’s degree preferred
• Minimum 5 years of overall experience
• Work Status Allowable: US Citizen or Permanent Resident

Responsibilities

• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events including managing venue requirements, signage, invitations, attendance, and other requirements
• Research requirements and context for events and meetings to ensure the NSF Director and OLPA Staff are prepared
• Identify and manage inventory for educational information resources and outreach materials
• Coordinate exhibit design, technology, and management with vendors/partners
• Advise on the most efficient options for building/curating exhibits and experiences
• Ability to carry/maneuver heavy equipment (50+ lbs) for onsite events and exhibits and adapt to virtual platforms

Education

Bachelor's degree preferred

Job description

VMD Corp, now part of Xcelerate Solutions, seeks an Events Coordinator to support meetings, conferences, and outreach initiatives. You will manage logistics for venues, signage, invitations, and attendee management while coordinating with vendors and internal teams.

Ideal candidates have at least 5 years of experience, a relevant Bachelor’s degree preferred, and US citizenship or permanent residency. Travel 10–25% is expected; the role is on-site with core hours 8:30 a.m. – 5:00 p.m.