Events Coordinator

Xcelerate Solutions; Alexandria (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Xcelerate Solutions, in Alexandria, VA, seeks an Events Coordinator to manage logistics for meetings, conferences and exhibits. You will support internal and external events, ensuring venue requirements, signage, attendance, and materials are handled to specification.

Ideal candidates have at least five years in events coordination, familiarity with federal requirements including 508, and are comfortable travel up to 25%. CMP/CSEP certifications and virtual event experience are highly regarded.

Qualifications

• Minimum five years of overall experience in events coordination.
• Bachelor's degree preferred; substitution allowed with experience.
• US Citizenship or Permanent Resident as per basic qualifiers.

Responsibilities

• Provide logistics support for meetings, events and conferences.
• Provide direct support to internal and external events, managing venue requirements, signage and invitations.
• Research requirements for events to prepare NSF Director and OLPA staff for interactions.
• Identify and manage inventory for educational information resources and outreach materials.
• Coordinate exhibit design, technology, and management with vendors/partners.
• Advise on efficient options for building/curating exhibits and activations.

Skills

Logistics coordination

Event planning

Vendor liaison

Compliance awareness

Travel coordination

Education

Bachelor's degree

Tools

Adobe CS

Microsoft Office

Project management tools

Job description

At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth.

We help protect American Citizens and the nation’s most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don’t just dream big, we act on it – through teamwork, dedication, and resilience.

Events Coordinator

In this Events Coordinator role, you will have the opportunity to:

• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
• Identify and manage inventory for educational information resources and other outreach materials.
• Coordinate exhibit design, technology, and management with designated vendors/partners.
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs.
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
• Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
• Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
• Familiar with federal requirements (e.g. 508 compliance) and will ensure NSF is compliant with such regulations.
• May involve some travel by one or more individuals.

Preferred

• Certified Meeting Professional (CMP)
• Certified Special Events Professional (CSEP)
• Virtual event platform training (Zoom, Cvent, Hopin, Webex)
• 508 training
• OSHA general industry awareness

Basic Qualifiers

• Education Requirement: Relevant Bachelor’s degree preferred
• Can Additional Years of Experience Substitute for Degree? Yes
• Minimum Years of Overall Experience: 5
• Desired Certification and Training: Certified Meeting Professional (CMP),Certified Special Events Professional (CSEP), 508 training,508 training
• Minimum Clearance to Start: Public Trust
• Work Status Allowable: US Citizen or Permanent Resident

Travel and Telecommuting

• Travel:Some (between 10-25%)
• Telecommute Options:On site. Ability to work core hours: 8:30 a.m. to 5:00 p.m.

VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace.