Events & Exhibits Lead (On-site/Travel)

Xcelerate Solutions; Alexandria (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Xcelerate Solutions, in Alexandria, VA, seeks an Events Coordinator to manage logistics for meetings, conferences and exhibits. You will support internal and external events, ensuring venue requirements, signage, attendance, and materials are handled to specification.

Ideal candidates have at least five years in events coordination, familiarity with federal requirements including 508, and are comfortable travel up to 25%. CMP/CSEP certifications and virtual event experience are highly regarded.

Qualifications

• Minimum five years of overall experience in events coordination.
• Bachelor's degree preferred; substitution allowed with experience.
• US Citizenship or Permanent Resident as per basic qualifiers.

Responsibilities

• Provide logistics support for meetings, events and conferences.
• Provide direct support to internal and external events, managing venue requirements, signage and invitations.
• Research requirements for events to prepare NSF Director and OLPA staff for interactions.
• Identify and manage inventory for educational information resources and outreach materials.
• Coordinate exhibit design, technology, and management with vendors/partners.
• Advise on efficient options for building/curating exhibits and activations.

Skills

Logistics coordination

Event planning

Vendor liaison

Compliance awareness

Travel coordination

Education

Bachelor's degree

Tools

Adobe CS

Microsoft Office

Project management tools

Job description

Xcelerate Solutions, in Alexandria, VA, seeks an Events Coordinator to manage logistics for meetings, conferences and exhibits. You will support internal and external events, ensuring venue requirements, signage, attendance, and materials are handled to specification.

Ideal candidates have at least five years in events coordination, familiarity with federal requirements including 508, and are comfortable travel up to 25%. CMP/CSEP certifications and virtual event experience are highly regarded.