Strategic Event Planner & Operations Lead

Optimum; Bethpage (NY); On-site; USD 64,000 - 106,000; Full time

Job summary

Optimum in Bethpage, NY, seeks an Event Planning & Operations Specialist to manage the full lifecycle of enterprise, employee, and customer events. You will partner with senior leaders to craft schedules, source venues, and ensure flawless onsite delivery while mitigating risks.

The role emphasizes strong project management, attention to detail, and exceptional communication across internal stakeholders and external vendors.

Qualifications

• Bachelor's Degree in Event Management, Hospitality, Communications, Marketing, Business or related field required.
• 2-4 years of corporate event planning or hospitality experience.
• Experience supporting executive, employee and customer events.
• Advanced proficiency in Microsoft Office Suite.
• Experience with event registration platforms such as Cvent.
• Strong project management and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with exceptional attention to detail.
• Willingness to support broader Corporate Services operations and learn new technologies.

Responsibilities

• Plan and execute employee and mid-size corporate events; support enterprise, customer and executive-level programs in partnership with senior event leadership.
• Support all phases of the event lifecycle from intake through post-event reporting.
• Develop event timelines, project plans and execution schedules.
• Coordinate venue sourcing, audiovisual production, food and beverage, transportation, accommodations and onsite logistics.
• Execute flawless onsite event delivery while proactively resolving issues and mitigating risk.
• Partner with internal stakeholders to gather event requirements and contribute to event strategy.
• Provide exceptional customer service and planning support throughout the event lifecycle.
• Facilitate planning meetings and maintain consistent communication with clients and attendees.
• Create and manage registration websites, attendee communications and reporting using event management platforms.
• Maintain event databases, dashboards, and planning tools.
• Analyze attendance, engagement, and feedback metrics to identify trends.
• Support implementation of automation and technology solutions that improve efficiency.
• Compile post-event reports and summarize attendance, engagement and feedback results.
• Build and track event budgets; support development and tracking of complex program budgets.
• Track expenses and identify cost-saving opportunities.
• Process purchase orders and invoices.
• Reconcile event expenses and maintain financial reporting accuracy.
• Support vendor sourcing, bidding and contract negotiations.
• Contribute ideas to enhance attendee engagement and event experiences.
• Draft attendee communications, event websites, invitations and materials.
• Collaborate with Communications and Creative teams to align with brand standards.
• Support event experience design, signage, gifting, recognition programs and engagement strategies.
• Maintain and update event playbooks and documentation; suggest improvements to standards.

Skills

Project management

Communication

Organizational skills

Attention to detail

Multitasking

Education

Bachelor's Degree in Event Management, Hospitality, Communications, Marketing, Business or related field

CMP, CSEP, PMP or other industry certifications

Tools

Microsoft Office Suite

Cvent

Job description

Optimum in Bethpage, NY, seeks an Event Planning & Operations Specialist to manage the full lifecycle of enterprise, employee, and customer events. You will partner with senior leaders to craft schedules, source venues, and ensure flawless onsite delivery while mitigating risks.

The role emphasizes strong project management, attention to detail, and exceptional communication across internal stakeholders and external vendors.