Senior Event Coordinator - Employee Engagement & Leadership

Strategic Staffing Solutions, Inc.; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Strategic Staffing Solutions, Inc. is seeking an experienced Event Coordinator to lead planning, coordination, and execution of employee engagement and leadership events.

You will partner with senior leaders, vendors, and cross-functional teams to deliver memorable experiences that support our culture and business objectives. This onsite, 12-month contract role requires a Bachelor’s degree and 5+ years of corporate events experience, strong budgeting and vendor management skills, and proficiency

Qualifications

• Bachelor's degree in a relevant field or equivalent work experience.
• 5+ years of experience planning and executing corporate events, employee engagement initiatives, leadership meetings, conferences, or executive events.
• Experience managing multiple complex projects with minimal supervision.
• Demonstrated experience managing budgets, vendors, contracts, and event logistics.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications and event management tools.

Responsibilities

• Lead the planning, coordination, and execution of employee engagement events, recognition programs, leadership meetings, executive-sponsored initiatives, conferences, and special events.
• Oversee all phases of event planning including venue selection, logistics, registration, catering, accommodations, transportation, vendor coordination, and on-site event management.
• Direct event setup, execution, and breakdown while proactively identifying and resolving issues for a seamless attendee experience.
• Develop and maintain detailed project plans, timelines, schedules, and event run-of-show documentation.
• Collaborate with senior leaders and business partners to translate objectives into impactful event experiences.
• Serve as a trusted advisor by providing recommendations, identifying risks, and proposing solutions throughout the planning process.
• Build and maintain strong relationships with internal partners, vendors, and external service providers.
• Develop, monitor, and manage event budgets to ensure fiscal responsibility.

Skills

Verbal communication

Written communication

Budget management

Vendor management

Project coordination

Event management

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Event management software

Job description

Strategic Staffing Solutions, Inc. is seeking an experienced Event Coordinator to lead planning, coordination, and execution of employee engagement and leadership events.

You will partner with senior leaders, vendors, and cross-functional teams to deliver memorable experiences that support our culture and business objectives. This onsite, 12-month contract role requires a Bachelor’s degree and 5+ years of corporate events experience, strong budgeting and vendor management skills, and proficiency