Strategic Event Coordinator | Hybrid (DC)

nextSource; Washington (District of Columbia); Hybrid; USD 33,000 - 55,000; Full time

Benefits offered by this job

Healthcare benefits

STD & LTD insurance

401(k) retirement planning

Discount program

Job summary

nextSource is seeking an Event Coordinator in Washington, DC, combining one day onsite with four days remote. The role supports a range of industry engagement events, speaker series, panels, and student-industry networking activities.

You will plan, coordinate, and execute events from inception to follow-up, create invitations and flyers, manage registrations, and handle post-event communications in collaboration with marketing and leadership teams.

Qualifications

• Experience planning and executing events, ideally in higher education, nonprofit, or professional services settings.
• Basic graphic design skills (such as Canva or similar tools) to create flyers and invitations.
• Strong organizational, communication, and vendor coordination skills.
• Ability to manage multiple events and deadlines at once.
• Working knowledge of Salesforce (preferred).

Responsibilities

• Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.
• Manage event registration and RSVP lists.
• Create and send email invitations and event communications.
• Design event flyers and promotional materials using basic graphic design tools.
• Prepare meeting materials and event collateral.
• Be present onsite during events to oversee execution.
• Coordinate post-event communications, such as thank-you messages, recaps, and follow-ups.
• Maintain event and attendee information in Salesforce.
• Collaborate with Center leadership and marketing staff to ensure each event has a clear audience and promotion plan.

Skills

Event planning

Vendor coordination

Graphic design

Communication

Organization

Salesforce

Tools

Canva

Job description

nextSource is seeking an Event Coordinator in Washington, DC, combining one day onsite with four days remote. The role supports a range of industry engagement events, speaker series, panels, and student-industry networking activities.

You will plan, coordinate, and execute events from inception to follow-up, create invitations and flyers, manage registrations, and handle post-event communications in collaboration with marketing and leadership teams.