Event Coordinator

nextSource; Washington (District of Columbia); Hybrid; USD 33,000 - 55,000; Full time

Benefits offered by this job

Healthcare benefits

STD & LTD insurance

401(k) retirement planning

Discount program

Job summary

nextSource is seeking an Event Coordinator in Washington, DC, combining one day onsite with four days remote. The role supports a range of industry engagement events, speaker series, panels, and student-industry networking activities.

You will plan, coordinate, and execute events from inception to follow-up, create invitations and flyers, manage registrations, and handle post-event communications in collaboration with marketing and leadership teams.

Qualifications

• Experience planning and executing events, ideally in higher education, nonprofit, or professional services settings.
• Basic graphic design skills (such as Canva or similar tools) to create flyers and invitations.
• Strong organizational, communication, and vendor coordination skills.
• Ability to manage multiple events and deadlines at once.
• Working knowledge of Salesforce (preferred).

Responsibilities

• Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.
• Manage event registration and RSVP lists.
• Create and send email invitations and event communications.
• Design event flyers and promotional materials using basic graphic design tools.
• Prepare meeting materials and event collateral.
• Be present onsite during events to oversee execution.
• Coordinate post-event communications, such as thank-you messages, recaps, and follow-ups.
• Maintain event and attendee information in Salesforce.
• Collaborate with Center leadership and marketing staff to ensure each event has a clear audience and promotion plan.

Skills

Event planning

Vendor coordination

Graphic design

Communication

Organization

Salesforce

Tools

Canva

Job description

Hybrid - onsite 1 day per week, and the remaining days remote

Location: Washington, DC 20001

Duration: 12/07/206 - 05/01/2027

Pay Rate: up to $40.00 per hour, commensurate with experience

The Event Coordinator plans and executes events, including industry engagement events, speaker series, panels, project showcases, and student-industry networking events. This role manages events from planning through post-event follow-up. The Event Coordinator also supports the Center’s marketing efforts through invitations, promotional materials, and event communications.

KEY RESPONSIBILITIES:

• Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.
• Manage event registration and RSVP lists.
• Create and send email invitations and event communications.
• Design event flyers and promotional materials using basic graphic design tools.
• Prepare meeting materials and event collateral.
• Be present onsite during events to oversee execution.
• Coordinate post-event communications, such as thank-you messages, recaps, and follow-ups.
• Maintain event and attendee information in Salesforce.
• Collaborate with Center leadership and marketing staff to make sure each event has a clear audience and promotion plan.

EXPERIENCE AND QUALIFICATIONS:

Required

• Experience planningand executing events, ideally in higher education, nonprofit, or professional services settings.
• Basic graphic design skills (such as Canva or similar tools) to create flyers and invitations.
• Strong organizational, communication, and vendor coordination skills.
• Ability to manage multiple events and deadlines at once.
• Working knowledge of Salesforce (preferred).

THE SCHEDULE:

• Hybrid: 1 day per week onsite, and the remaining days remote.
• Availability outside of standard 9 to 5 hours is required, including some evenings and occasional mornings for events.
• Public transportation is encouraged.

ENGAGEMENT TERMS:

• W2 only.
• No C2C or third-party agencies/suppliers.
• No work authorization sponsorship now or in the future.

nextSource is proud to be an Equal Employment Opportunity and Affiantive Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences, or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

What We Provide:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis.