Strategic EA to SVPs, Data & Digital - Hybrid Chicago

Vizient; Chicago (IL); Híbrido; USD 69.000 - 116.000; Jornada completa

Descripción de la vacante

Vizient is seeking an Executive Assistant to provide high-level support to two SVPs within the Data & Digital (Operations) group in Chicago. You will manage complex calendars, prepare materials, and coordinate meetings, travel, and projects while protecting executive focus and confidentiality.

The ideal candidate brings 5+ years of senior administrative experience, strong MS Office skills, and comfort with AI tools.

Formación

• Relevant degree preferred.
• 5+ years of relevant experience in a corporate environment as a senior administrative support role.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams.
• Workday and Concur are a plus.
• Experience integrating AI tools into administrative processes, meeting management, project tracking and executive communication.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results driven.

Responsabilidades

• Executive Time & Strategic Calendar Management: Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands.
• Executive Preparation, Communications & Meeting Support: Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions.
• Meeting & Event Planning: Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events.
• Travel & Expense Management: Manage domestic travel arrangements and prepare, reconcile, and submit expense reports.
• Operational Excellence & Project Coordination: Design and maintain systems to track executive priorities, initiatives, deliverables, and follow-up actions.
• Stakeholder & Relationship Management: Serve as a trusted liaison between executives, business leaders, employees, external partners, and vendors.
• Team Operations & Employee Engagement: Coordinate onboarding, engagement initiatives, recognition programs, and team events.
• Confidentiality & Executive Partnership: Handle confidential information with discretion while supporting special projects.

Conocimientos

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

AI tools integration

Strong communication

Organization skills

Project management

Travel willingness

Educación

Bachelor's degree preferred

Herramientas

Workday

Concur

Descripción del empleo

Vizient is seeking an Executive Assistant to provide high-level support to two SVPs within the Data & Digital (Operations) group in Chicago. You will manage complex calendars, prepare materials, and coordinate meetings, travel, and projects while protecting executive focus and confidentiality.

The ideal candidate brings 5+ years of senior administrative experience, strong MS Office skills, and comfort with AI tools.