Executive Assistant - Data & Digital (Operations)

Vizient; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient is seeking an Executive Assistant to provide high-level support to two SVPs within the Data & Digital (Operations) group in Chicago. You will manage complex calendars, prepare materials, and coordinate meetings, travel, and projects while protecting executive focus and confidentiality.

The ideal candidate brings 5+ years of senior administrative experience, strong MS Office skills, and comfort with AI tools.

Qualifications

• Relevant degree preferred.
• 5+ years of relevant experience in a corporate environment as a senior administrative support role.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams.
• Workday and Concur are a plus.
• Experience integrating AI tools into administrative processes, meeting management, project tracking and executive communication.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results driven.

Responsibilities

• Executive Time & Strategic Calendar Management: Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands.
• Executive Preparation, Communications & Meeting Support: Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions.
• Meeting & Event Planning: Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events.
• Travel & Expense Management: Manage domestic travel arrangements and prepare, reconcile, and submit expense reports.
• Operational Excellence & Project Coordination: Design and maintain systems to track executive priorities, initiatives, deliverables, and follow-up actions.
• Stakeholder & Relationship Management: Serve as a trusted liaison between executives, business leaders, employees, external partners, and vendors.
• Team Operations & Employee Engagement: Coordinate onboarding, engagement initiatives, recognition programs, and team events.
• Confidentiality & Executive Partnership: Handle confidential information with discretion while supporting special projects.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

AI tools integration

Strong communication

Organization skills

Project management

Travel willingness

Education

Bachelor's degree preferred

Tools

Workday

Concur

Job description

## Executive Assistant - Data & Digital (Operations)IL Chicago Van BurenApply NowFind out how well you match with this jobRequisition ID: 35709RWhen you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future. *Our people make all the difference in our success.*Do you thrive in fast-paced environments where no two days are the same? Are you energized by bringing order to complexity, anticipating what's next, and helping leaders perform at their best? If you're the person who always seems to be three steps ahead, we want to meet you.Vizient is seeking a seasoned Executive Assistant to provide strategic, high-level support to the Senior Vice President of Sales, Service & Insights Delivery and the Senior Vice President of Sales & Client Relations. This is an opportunity for an accomplished administrative professional who understands that exceptional executive support goes far beyond calendar management. You will serve as a trusted business partner, helping leaders maximize their time, focus, and impact. These executives lead dynamic teams within Vizient’s Data & Digital business area. The ideal candidate will be a confident communicator, thoughtful problem solver, process creator, and relationship builder who can operate with sound judgment, discretion, and professionalism at every level of the organization. At Vizient, administrative professionals are highly valued members of the team. You will join Administrative Services, an enterprise-wide support organization committed to investing in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement. **Summary:** In this role, you will provide comprehensive support to two senior leaders while helping drive the efficiency and effectiveness of their teams. You will serve as a trusted strategic partner, enabling executive effectiveness and supporting key organizational priorities. This role goes beyond traditional administrative support by anticipating needs, managing complex priorities, coordinating executive operations, and fostering collaboration across the enterprise.**Responsibilities:** **Executive Time & Strategic Calendar Management:** Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands. Protect executive focus time and coordinate scheduling across internal and external stakeholders to ensure seamless execution.**Executive Preparation, Communications & Meeting Support:** Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions. Plan and facilitate leadership meetings and offsites by coordinating logistics, documenting key decisions, and tracking action items through completion.**Meeting & Event Planning:** Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events by managing logistics, technology, participant communications, and meeting readiness to deliver a high-quality experience.**Travel & Expense Management:** Manage domestic travel arrangements and prepare, reconcile, and submit accurate expense reports for executives and designated leaders in compliance with company policies.**Operational Excellence & Project Coordination:** Design and maintain systems to track executive priorities, initiatives, deliverables, and follow-up actions. Coordinate cross-functional projects and confidential initiatives while identifying opportunities to improve workflows, streamline processes, and enhance operational efficiency.**Stakeholder & Relationship Management:** Serve as a trusted liaison between executives, business leaders, employees, external partners, and vendors. Build collaborative relationships, exercise sound judgment and discretion, and support executive participation in speaking engagements, leadership events, and strategic communications.**Team Operations & Employee Engagement:** Support leadership by coordinating onboarding activities, employee engagement initiatives, recognition programs, and team events. Partner with Administrative Services and colleagues to provide backup support, share best practices, and contribute to a collaborative, high-performing administrative community.**Confidentiality & Executive Partnership:** Handle highly confidential information with the utmost professionalism and discretion while serving as a trusted partner who anticipates executive needs, resolves challenges proactively, and supports special projects that advance the priorities of the Organizational Effectiveness, Learning & Change leadership team. **Qualifications:** * Relevant degree preferred.* 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.* Proficiency in Microsoft Word, Excel, PowerPoint and Teams required. Workday and Concur, are a plus.* Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.* Sharp written and verbal communication skills.* Professional, can-do attitude, approach, and presence.* Strong organization skills and detail orientation with strong self-direction and results driven.* Strong project management skills to balance multiple priorities with attention to detail required.* Experience working with employee resource groups and/or community engagement programs preferred.* Willingness to travel. **The ideal candidate will join us in a hybrid workplace model (3 days in office) at our Chicago, IL.** **Estimated Hiring Range:**At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00.This position is also incentive eligible.Vizient has a comprehensive benefits plan! Please view our benefits here:http://www.vizientinc.com/about-us/careers**Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities**The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.