Strategic EA to Sales Leaders (Remote)

Bacardi-Martini; Miami (FL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive pay package

Medical, life insurance

Retirement/Pension plan

Flexible work arrangements

Job summary

Bacardi is seeking an Executive Assistant to support the Commercial Leadership Team in North America, working with multiple Vice Presidents and senior leaders. The role centers on coordinating calendars, travel, events, and reporting while safeguarding confidentiality and driving efficiency across a distributed sales organization.

You will prepare presentations and materials, manage communications, and partner with stakeholders to streamline leadership operations.

Qualifications

• Experience supporting senior executives or leadership teams.
• Exceptional organizational and time-management skills managing multiple priorities.
• Strong written, verbal, and interpersonal communication abilities.
• Ability to work independently with sound judgment and discretion.
• Experience coordinating travel, meetings, and events for individuals and large groups.

Responsibilities

• Provide high-level administrative support to multiple Vice Presidents and the Sales Leadership Team.
• Manage complex calendars and coordinate logistics across time zones and locations.
• Coordinate domestic and international travel, accommodations, and itineraries.
• Prepare, review, and submit expense reports accurately and promptly.
• Organize leadership meetings, offsites, and events including venues, catering, tech, and communications.
• Capture meeting notes and track follow-up actions to ensure priorities are met.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Relationship building

Discretion

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Virtual collaboration tools

Job description

Bacardi is seeking an Executive Assistant to support the Commercial Leadership Team in North America, working with multiple Vice Presidents and senior leaders. The role centers on coordinating calendars, travel, events, and reporting while safeguarding confidentiality and driving efficiency across a distributed sales organization.

You will prepare presentations and materials, manage communications, and partner with stakeholders to streamline leadership operations.