Executive Assistant to Sales Leaders | Global Travel & Events

Bacardi; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Retirement plan

Medical insurance

Employee assistance

Job summary

Bacardi is seeking an Executive Assistant to support multiple Vice Presidents within the Commercial Leadership Team. You will coordinate calendars, travel, meetings, and events, while handling sensitive information with discretion.

The role offers exposure to major business initiatives within a high-performing sales organization in North America. You will work closely with senior leaders, ensure efficient operations, and collaborate across geographically dispersed teams, contributing to the

Qualifications

• Proven experience in Administrative/Executive Assistant roles, supporting senior executives or leadership teams.
• Exceptional organizational and time management skills for multi-priority work.
• Strong written, verbal, and interpersonal communication abilities.
• Demonstrated discretion and professionalism with confidential information.
• Experience coordinating travel, meetings, and events for individuals and groups.
• Strong vendor management and negotiation capabilities.
• Proficiency in Microsoft Office Suite and virtual collaboration platforms.

Responsibilities

• Provide high-level administrative support to multiple Vice Presidents and the Sales Leadership Team.
• Manage complex calendars, coordinate meetings across time zones and locations.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare and submit expense reports accurately and timely.
• Organize leadership meetings, offsites, and events with logistics and communications.
• Negotiate rates with hotels and travel vendors to optimize costs.
• Prepare agendas, travel itineraries, and leadership materials.

Skills

Administrative support

Calendar management

Travel coordination

Vendor negotiation

MS Office

Communication

Discretion

Event coordination

Interpersonal skills

Tools

Outlook

Excel

PowerPoint

Word

Job description

Bacardi is seeking an Executive Assistant to support multiple Vice Presidents within the Commercial Leadership Team. You will coordinate calendars, travel, meetings, and events, while handling sensitive information with discretion.

The role offers exposure to major business initiatives within a high-performing sales organization in North America. You will work closely with senior leaders, ensure efficient operations, and collaborate across geographically dispersed teams, contributing to the