Strategic EA to CEO & Foundation/Trust Admin

Quad/Graphics; West Allis (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

QuadMed is seeking an Executive Assistant & Foundation/Trust Administrator to provide high-level administrative, operational, and governance support to the CEO, Windhover Foundation, and Quad Voting Trust at our West Allis, Wisconsin location. The role demands strong organizational skills, confidentiality, and proactive project coordination in a fast-paced environment.

Ideal candidates will have at least five years of executive support experience, a related degree, proficiency in Microsoft

Qualifications

• Associate's degree required; Bachelor's degree in Business Administration, Communications, or related field preferred.
• Minimum five (5) years of progressively responsible administrative or executive support experience.
• Experience managing complex executive calendars, travel arrangements, meeting coordination, and confidential communications.
• Experience coordinating cross-functional projects and working with multiple stakeholders in a fast-paced environment.
• Experience in healthcare, healthcare services, or another highly regulated industry preferred.
• Experience using AI-enabled productivity tools to improve efficiency and workflow management preferred.

Responsibilities

• Provide high-level administrative support to CEO of QuadMed LLC, Windhover Foundation, and Quad Voting Trust, including calendar management, travel arrangements, and prioritizing competing requests.
• Coordinate executive meetings by preparing agendas, materials, notes, and follow-up actions.
• Prepare, submit, and reconcile executive expense reports in accordance with policies.
• Serve as primary liaison between executives and internal/external stakeholders.
• Support executive communications with correspondence, presentations, reports, and documents.
• Coordinate leadership meetings, Board meetings, executive retreats, and strategic planning sessions, including logistics and follow-up.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

AI productivity tools

Job description

QuadMed is seeking an Executive Assistant & Foundation/Trust Administrator to provide high-level administrative, operational, and governance support to the CEO, Windhover Foundation, and Quad Voting Trust at our West Allis, Wisconsin location. The role demands strong organizational skills, confidentiality, and proactive project coordination in a fast-paced environment.

Ideal candidates will have at least five years of executive support experience, a related degree, proficiency in Microsoft