Executive Assistant to CEO & Foundation Administrator

Quad/Graphics; West Allis (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

QuadMed in West Allis, WI seeks an Executive Assistant & Foundation/Trust Administrator to provide high‑level administrative support to the CEO, Windhover Foundation, and Quad Voting Trust. This role includes calendar management, travel coordination, and confidential communications.

The position emphasizes governance, meeting logistics, and cross‑functional collaboration, with opportunities to improve processes and leverage AI tools for efficiency in a healthcare setting.

Qualifications

• Associate's degree required; Bachelor's degree in related field preferred.
• Minimum five years of executive support experience.
• Experience managing complex calendars, travel, meetings, and confidential communications.

Responsibilities

• Provide high-level administrative support to CEO, Windhover Foundation, and Quad Voting Trust.
• Coordinate meetings by preparing agendas, materials, and notes; track follow-ups.
• Prepare, submit, and reconcile executive expense reports.
• Serve as primary contact between executives and stakeholders with professionalism.
• Support communications with presentations, reports, and correspondence.
• Coordinate leadership meetings, board meetings, and governance events; handle logistics.

Skills

Calendar management

Executive support

Travel coordination

Communications

Governance support

Confidentiality

AI tools usage

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

AI-enabled productivity tools

Job description

QuadMed in West Allis, WI seeks an Executive Assistant & Foundation/Trust Administrator to provide high‑level administrative support to the CEO, Windhover Foundation, and Quad Voting Trust. This role includes calendar management, travel coordination, and confidential communications.

The position emphasizes governance, meeting logistics, and cross‑functional collaboration, with opportunities to improve processes and leverage AI tools for efficiency in a healthcare setting.