Executive Assistant & Foundation/Trust Admin

QuadMed; West Allis (WI); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Medical, prescription, dental and vis​

401(k) retirement savings

Paid time off

Holidays

Additional benefits

Job summary

QuadMed is seeking an Executive Assistant & Foundation/Trust Administrator to support the CEO, the Windhover Foundation, and the Quad Voting Trust. This role will manage complex calendars, travel, communications, and prepare governance materials on a West Allis, Wisconsin on-site basis.

The ideal candidate has five years of executive support experience, proficiency with Microsoft Office and AI-enabled tools, and the ability to handle confidential information with discretion while coordinating

Qualifications

• Minimum five years of progressive executive support experience.
• Experience supporting senior leaders or executives.
• Experience managing complex calendars and travel.
• Healthcare industry experience preferred.
• Proficient with Microsoft Office; AI productivity tools preferred.

Responsibilities

• Provide high-level administrative support to CEO, Windhover Foundation, and Quad Voting Trust.
• Manage executive calendars, travel, meetings, and communications.
• Prepare correspondence, presentations, reports, and governance documents.
• Coordinate Foundation and Trust meetings, agendas, minutes, and follow-ups.
• Support governance activities and maintain records securely.
• Identify opportunities to enhance processes using AI tools.
• Collaborate with leaders to ensure timely execution of initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

OneNote

AI tools

Job description

QuadMed is seeking an Executive Assistant & Foundation/Trust Administrator to support the CEO, the Windhover Foundation, and the Quad Voting Trust. This role will manage complex calendars, travel, communications, and prepare governance materials on a West Allis, Wisconsin on-site basis.

The ideal candidate has five years of executive support experience, proficiency with Microsoft Office and AI-enabled tools, and the ability to handle confidential information with discretion while coordinating