Strategic EA to CEO & CTO in Growth Tech

Coherence Neuro; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Healthcare, dental and vision

401k with company match

Equity

Industry leading PTO - 20 days/year +H

Meals and snacks provided

Professional development

Job summary

Coherence Neuro seeks an Executive Assistant to support the CEO and CTO and partner with the Director of Finance & Strategy. You will manage the day-to-day administrative and operational needs of the executive team in a fast-paced, early-stage environment.

This role requires coordinating calendars, travel, briefings, and confidential communications while contributing to projects that advance company priorities.

Qualifications

• 2+ years supporting Founder or CEO/CTO in a fast-paced environment.
• Coordinate complex cross-functional initiatives with multiple stakeholders.
• Strong organizational and project management skills with sharp attention to detail.
• Outstanding written and verbal communication; ability to represent executives effectively.
• Proficiency with Microsoft Office, Google apps, and task management tools.
• Proactive, resourceful, and highly autonomous; anticipate needs before they arise.
• High attention to detail and ownership; improve processes and maintain structure.
• Thrive in a high-growth setting with shifting priorities.
• Positive, collaborative approach that enhances team culture.

Responsibilities

• Manage the CEO and CTO calendars with strategic prioritization across meetings and commitments.
• Identify opportunities to optimize executives' time and align with business needs.
• Serve as strategic partner to executives and leadership teams on operations and planning.
• Prepare briefing materials, agendas, and follow-up communications for leadership meetings.
• Handle confidential communications with discretion and professionalism.
• Support external engagements, conferences, and stakeholder events.
• Facilitate an excellent candidate and new-hire experience during interviews and onboarding.
• Coordinate domestic and international travel, including last-minute changes.
• Drive process improvements to scale leadership operations and workflows.

Skills

Executive support

Cross-functional coordination

Communication

Project management

Attention to detail

Autonomy

Adaptability

Proactive mindset

Team collaboration

Tools

Microsoft Office

Google Apps

Notion

AI tools

Job description

Coherence Neuro seeks an Executive Assistant to support the CEO and CTO and partner with the Director of Finance & Strategy. You will manage the day-to-day administrative and operational needs of the executive team in a fast-paced, early-stage environment.

This role requires coordinating calendars, travel, briefings, and confidential communications while contributing to projects that advance company priorities.