Executive Assistant to the CEO and CTO

Coherence Neuro; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Healthcare, dental and vision

401k with company match

Equity

Industry leading PTO - 20 days/year +H

Meals and snacks provided

Professional development

Job summary

Coherence Neuro seeks an Executive Assistant to support the CEO and CTO and partner with the Director of Finance & Strategy. You will manage the day-to-day administrative and operational needs of the executive team in a fast-paced, early-stage environment.

This role requires coordinating calendars, travel, briefings, and confidential communications while contributing to projects that advance company priorities.

Qualifications

• 2+ years supporting Founder or CEO/CTO in a fast-paced environment.
• Coordinate complex cross-functional initiatives with multiple stakeholders.
• Strong organizational and project management skills with sharp attention to detail.
• Outstanding written and verbal communication; ability to represent executives effectively.
• Proficiency with Microsoft Office, Google apps, and task management tools.
• Proactive, resourceful, and highly autonomous; anticipate needs before they arise.
• High attention to detail and ownership; improve processes and maintain structure.
• Thrive in a high-growth setting with shifting priorities.
• Positive, collaborative approach that enhances team culture.

Responsibilities

• Manage the CEO and CTO calendars with strategic prioritization across meetings and commitments.
• Identify opportunities to optimize executives' time and align with business needs.
• Serve as strategic partner to executives and leadership teams on operations and planning.
• Prepare briefing materials, agendas, and follow-up communications for leadership meetings.
• Handle confidential communications with discretion and professionalism.
• Support external engagements, conferences, and stakeholder events.
• Facilitate an excellent candidate and new-hire experience during interviews and onboarding.
• Coordinate domestic and international travel, including last-minute changes.
• Drive process improvements to scale leadership operations and workflows.

Skills

Executive support

Cross-functional coordination

Communication

Project management

Attention to detail

Autonomy

Adaptability

Proactive mindset

Team collaboration

Tools

Microsoft Office

Google Apps

Notion

AI tools

Job description

Backed by the word's best frontier tech investors, Coherence Neuro is pioneering implantable technologies that interface with the human body to address critical unmet medical needs. We're looking for driven individuals who are passionate about pushing the boundaries of engineering and science to solve some of the most complex biological challenges. In this early-stage environment, we seek versatile team members with a hands-on approach and a willingness to learn quickly and adapt. We value diversity and encourage applicants from all backgrounds to join us in our mission. Learn about our team here!

We are seeking an exceptional Executive Assistant to support the CEO and CTO, partnering closely with the Director of Finance & Strategy. You will manage the day-to-day administrative and operational needs of the executive team, while also contributing to projects and initiatives that help drive the company's priorities. As a team player, you will manage a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.

Key Responsibilities

Backed by the word's best frontier tech investors, Coherence Neuro is pioneering implantable technologies that interface with the human body to address critical unmet medical needs. We're looking for driven individuals who are passionate about pushing the boundaries of engineering and science to solve some of the most complex biological challenges. In this early-stage environment, we seek versatile team members with a hands-on approach and a willingness to learn quickly and adapt. We value diversity and encourage applicants from all backgrounds to join us in our mission. Learn about our team here!

We are seeking an exceptional Executive Assistant to support the CEO and CTO, partnering closely with the Director of Finance & Strategy. You will manage the day-to-day administrative and operational needs of the executive team, while also contributing to projects and initiatives that help drive the company's priorities. As a team player, you will manage a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment.

Key Responsibilities

• Manage the CEO and CTO's calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments
• Identify areas to optimize the Executives' time and make recommendations regarding time management, prioritization, and business needs
• Serve as a strategic thought and execution partner to your Executives and their leadership teams, with a focus on team cohesion, operations, and planning
• Prepare briefing materials, agendas, and follow-up communications for leadership meetings
• Handle confidential communications with discretion and professionalism
• Prepare the exec team for external engagements such as conferences, speaking events, and stakeholder meetings
• Support the leadership team in delivering an exceptional candidate and new hire experience— from providing high-touch support for candidates during onsite interviews to ensuring new team members are welcomed personally during their first week
• Coordinate domestic and international travel, including last-minute changes
• Continuously improve how the leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Required Qualifications and Skills

• 2+ years of experience supporting Founder or C-suite executives in a fast-paced environment (we are open-minded to demonstrated rapid-learners).
• Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders.
• Strong organizational and project management skills with close attention to detail.
• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives.
• Proficiency with tools such as Microsoft Office, Google apps, and task management platforms.
• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
• Thrives in a high-growth environment where priorities change quickly and adaptability is essential.
• Positive, collaborative approach that contributes to team culture.

What will set you apart

• Demonstrated interest in advanced technology like neurotechnology or biotechnology.
• Having supported other start-up executives from the seed to series C stage.
• Proven ability to build trust through reliability, discretion, and a consistent presence.
• Experience working with Notion or AI tools in a scaling organization.
• Examples of times you identified a process inefficiency and how you fixed it.
• Highly resourceful team player, with the ability to also be extremely effective independently.

Reporting Structure:

This role is an integral part of the leadership team and reports directly to the CEO and Director of Finance & Strategy.

Benefits:

• Healthcare, dental and vision
• 401k with company match
• Equity
• Industry leading paid time off (PTO) - 20days/year + holidays
• Meals and snacks provided
• Professional development support and training opportunities.
• Flexible working hours and travel opportunities (We have sites in Australia, UK and US!)
• A chance to work on impactful, life-changing technologies in a dynamic, innovative environment.