Executive Assistant to Finance Executives

JW Michaels & Co.; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

On-site role

Great benefits

Job summary

JW Michaels & Co. in New York City seeks an experienced Executive Assistant to support our leadership team on a range of strategic tasks. This full-time, on-site role emphasizes calendar discipline, travel planning, meeting coordination, expense tracking, and clear executive-wide communication.

You will act as a liaison across internal teams and external stakeholders, ensuring priorities are aligned and operations run smoothly in a fast-paced financial services environment.

Qualifications

• 3+ years in an administrative role.
• Experience at a financial firm is a plus.

Responsibilities

• Calendar & Schedule Management: Manage and optimize calendars, including appointments, meetings, and events.
• Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Meeting Management: Coordinate meetings from start to finish, including scheduling, room reservations, agendas, materials, and follow-ups.
• Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.
• Executive Liaison: Serve as a key point of contact between the executive and teams, clients, and stakeholders to ensure alignment.

Skills

Calendar management

Travel coordination

Meeting management

Expense reporting

Executive liaison

Job description

Financial firm in NYC is hiring an Executive Assistant.

This role is 5 days onsite with great benefits!

Key Responsibilities:

• Calendar & Schedule Management: Manage and optimize calendars, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities.
• Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion.
• Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.
• Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams.

Requirements:

• Experience working at a financial firm is a plus, but not a must.
• 3+ years experience in an administrative role.