Strategic EA for C‑Suite at Aerospace Startup

Singularity Defense; Gardena (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Singularity Defense, an Aerospace & Defense startup in Gardena, CA, seeks an experienced Executive Assistant to support senior executives. The role demands proactive, highly organized individuals who value confidentiality and professional discretion in a fast-paced setting.

Ideal candidates have 4–7 years of C-level support, exceptional communication, and mastery of Microsoft Office and collaboration tools. This full-time position offers growth and strategic partnering with leadership.

Qualifications

• 4–7 years supporting C-level or senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• High level of professionalism and discretion.
• Proficiency in Office and collaboration tools.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Managing C-suite calendars and emails.
• Manage complex scheduling, prioritize appointments, and anticipate executive needs.
• Prepare reports, presentations, agendas, and meeting materials.
• Draft, review, and manage correspondence on behalf of executives.
• Coordinate internal and external meetings, including logistics and follow-ups.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and integrity.
• Track key projects and ensure timely follow-up on action items.
• Support event planning, board meetings, and executive-level initiatives.
• Improve administrative processes and implement organizational systems.

Skills

Executive support

Calendar management

Travel arrangements

Communication

Discretion

Tools

Microsoft Office Suite

Teams

Zoom

Slack

PowerPoint

Job description

Singularity Defense, an Aerospace & Defense startup in Gardena, CA, seeks an experienced Executive Assistant to support senior executives. The role demands proactive, highly organized individuals who value confidentiality and professional discretion in a fast-paced setting.

Ideal candidates have 4–7 years of C-level support, exceptional communication, and mastery of Microsoft Office and collaboration tools. This full-time position offers growth and strategic partnering with leadership.