Strategic Document Control Lead

Group PMX; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

Group PMX is seeking a Document Control Lead to oversee document management, records control, and compliance across large-scale transportation and programs in NYC. You will drive document control best practices, ensure accuracy and timely distribution of project documentation, and work with project teams, consultants, contractors, and stakeholders.

The role emphasizes maintaining proper metadata and version control, leading audits, and administering systems like SharePoint, Aconex, ProjectWise,

Qualifications

• Experience in document control, records management, or project administration for large-scale projects (5–10 years).
• Strong understanding of document control practices, version control, metadata management, and records retention requirements.
• Proficiency with SharePoint and EDMS platforms (Aconex, ProjectWise, Unifier, eBuilder, Procore).
• Proficient with Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience developing procedures, work instructions, governance documents, or management plans.
• Attention to detail and commitment to quality and accuracy.
• Ability to work onsite four days per week.

Responsibilities

• Manage and maintain document control processes, standards, and workflows across multiple projects.
• Oversee intake, distribution, tracking, and storage of project documentation (RFIs, submittals, drawings, specs, meeting minutes, reports).
• Ensure proper naming conventions, metadata, version control, and retention standards.
• Coordinate document reviews and approvals with internal and external stakeholders.
• Prepare and maintain document logs, transmittals, reports, and audit records.
• Perform QA reviews to ensure compliance with standards.
• Support audits, reporting requests, and executive briefings.
• Administer document management systems (SharePoint, Aconex, ProjectWise, Procore, eBuilder).
• Develop and maintain document control procedures and governance docs.
• Lead closeout documentation (as-builts, O&M manuals, turnover packages, archives).
• Identify and implement process improvements for efficiency.

Skills

Organizational skills

Communication

Stakeholder management

Multitasking

Onsite readiness

Education

Associate/Bachelor’s degree in CM/Engineering/Business

Tools

SharePoint

Aconex

ProjectWise

Unifier

eBuilder

Procore

Microsoft Office Suite

Job description

Group PMX is seeking a Document Control Lead to oversee document management, records control, and compliance across large-scale transportation and programs in NYC. You will drive document control best practices, ensure accuracy and timely distribution of project documentation, and work with project teams, consultants, contractors, and stakeholders.

The role emphasizes maintaining proper metadata and version control, leading audits, and administering systems like SharePoint, Aconex, ProjectWise,