Document Control Lead

Group PMX; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

Group PMX is seeking a Document Control Lead to oversee document management, records control, and compliance across large-scale transportation and programs in NYC. You will drive document control best practices, ensure accuracy and timely distribution of project documentation, and work with project teams, consultants, contractors, and stakeholders.

The role emphasizes maintaining proper metadata and version control, leading audits, and administering systems like SharePoint, Aconex, ProjectWise,

Qualifications

• Experience in document control, records management, or project administration for large-scale projects (5–10 years).
• Strong understanding of document control practices, version control, metadata management, and records retention requirements.
• Proficiency with SharePoint and EDMS platforms (Aconex, ProjectWise, Unifier, eBuilder, Procore).
• Proficient with Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience developing procedures, work instructions, governance documents, or management plans.
• Attention to detail and commitment to quality and accuracy.
• Ability to work onsite four days per week.

Responsibilities

• Manage and maintain document control processes, standards, and workflows across multiple projects.
• Oversee intake, distribution, tracking, and storage of project documentation (RFIs, submittals, drawings, specs, meeting minutes, reports).
• Ensure proper naming conventions, metadata, version control, and retention standards.
• Coordinate document reviews and approvals with internal and external stakeholders.
• Prepare and maintain document logs, transmittals, reports, and audit records.
• Perform QA reviews to ensure compliance with standards.
• Support audits, reporting requests, and executive briefings.
• Administer document management systems (SharePoint, Aconex, ProjectWise, Procore, eBuilder).
• Develop and maintain document control procedures and governance docs.
• Lead closeout documentation (as-builts, O&M manuals, turnover packages, archives).
• Identify and implement process improvements for efficiency.

Skills

Organizational skills

Communication

Stakeholder management

Multitasking

Onsite readiness

Education

Associate/Bachelor’s degree in CM/Engineering/Business

Tools

SharePoint

Aconex

ProjectWise

Unifier

eBuilder

Procore

Microsoft Office Suite

Job description

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges andleveragingyour technicalexpertiseto drive results? Do you value working in a supportive and inclusive environment where yourprofessional growth is a top priority? At Group PMX,you’llhave the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

Document Control Lead
Location: NYC On-site
Salary: $120-$140K

The Document Control Lead will oversee document management, records control, and compliance across large-scale transportation and programs. This role ensures the accuracy, integrity, and timely distribution of project documentation while supporting regulatory, quality, and contractual requirements. Working closely with project teams, consultants, contractors, and stakeholders, the successful candidate will drive document control best practices and process consistency across the program.

Key Responsibilities

• Manage and maintain document control processes, standards, and workflows across multiple projects.
• Oversee intake, distribution, tracking, and storage of project documentation, including RFIs, submittals, drawings, specifications, meeting minutes, and reports.
• Ensure proper document naming conventions, metadata, version control, and records retention standards.
• Coordinate document reviews and approvals between internal and external stakeholders.
• Prepare and maintain document logs, transmittals, reports, and audit records.
• Perform quality assurance reviews to ensure compliance with project and organizational standards.
• Support audits, reporting requests, executive briefings, and document retrieval activities.
• Administer and support document management systems such as SharePoint, Aconex, ProjectWise, Procore, eBuilder, or similar platforms.
• Develop and maintain document control procedures, work instructions, and governance documentation.
• Lead closeout documentation efforts, including as-builts, O&M manuals, turnover packages, and project archives.
• Identify and implement process improvements to enhance efficiency and consistency across programs.

Qualifications

• 5–10 years of document control, records management, or project administration experience supporting large-scale transportation, infrastructure, construction, engineering, or public-sector projects.
• Strong understanding of document control practices, version control, metadata management, and records retention requirements.
• Experience with SharePoint and/or enterprise document management systems (EDMS) such as Aconex, ProjectWise, Unifier, eBuilder, or Procore.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Demonstrated experience developing procedures, work instructions, governance documents, or management plans.
• Strong attention to detail and commitment to quality and accuracy.
• Ability to work onsite four days per week.

Preferred Qualifications

• Experience supporting transportation, transit, rail, or other major capital programs.
• Experience working with public agencies, government entities, or regulated environments.
• Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field.
• Familiarity with regulatory documentation, permitting, environmental compliance, or project closeout processes.

One Team. Shared Success. SM

At Group PMX, we are more than just a project, program, and constructionmanagement company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.

With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proventrack record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, andin 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.

As set forth in Group PMX’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

Group PMX is a certified MBE, DBE, SBE, and LBE firm.

Group PMX is a proud Equal Opportunity Employer