Strategic CRE & Lease Manager - Growth & Moves

Vaco LLC; Green Bay (WI); On-site; USD 70,000 - 95,000; Full time

Job summary

Vaco is seeking a Commercial Real Estate & Lease Manager to own the full lifecycle of the company’s real estate portfolio in the Green Bay area. The role involves leading site selection, lease administration, landlord relationships, and coordinating moves across departments to support a rapid growth plan.

You will manage rent, CAM, insurance payments, and lease renewals, while maintaining accurate records and reporting. A bachelor’s degree and strong CRE experience are required.

Qualifications

• Bachelor’s degree required.
• Strong experience with commercial real estate, leasing, and lease administration.
• Experience reviewing and interpreting commercial lease agreements and related documentation.
• Knowledge of rent, CAM reconciliations, lease payments, renewals, insurance requirements, and landlord/property management relationships.
• Ability to evaluate potential locations and effectively coordinate the site‑selection process.
• Strong communication and relationship‑management skills with the ability to work across multiple departments and outside partners.
• Highly organized with the ability to manage multiple active projects, locations, deadlines, and competing priorities.
• Comfortable working independently and taking ownership of projects from start to finish.

Responsibilities

• Lead the commercial real estate search and site-selection process, including touring potential properties and evaluating locations.
• Manage commercial lease administration, including lease agreements, amendments, renewals, extensions, estoppels, notices, and critical dates.
• Own the financial administration of leases, including reviewing and processing rent, CAM charges, insurance payments, and other lease-related expenses.
• Build and maintain relationships with landlords, property managers, brokers, vendors, and internal stakeholders.
• Coordinate physical moves once new locations are selected, coordinating timelines and logistics across departments.
• Maintain the company’s facility and vehicle lease portfolio, ensuring documentation is accurate and current.
• Manage insurance documentation and vendor certifications, including COIs and compliance requirements.
• Utilize Visual Lease to maintain lease information, track dates, review payments, and support reporting.
• Support project planning and tracking through Smartsheet and other internal systems.
• Coordinate incident documentation and communication involving company vehicles, facilities, property, and insurance carriers.
• Support additional real estate, facilities, and risk-management initiatives as needed.

Skills

Commercial real estate

Lease administration

Site selection

Relationship management

Communication skills

Project coordination

Education

Bachelor’s degree

Tools

Visual Lease

Smartsheet

Microsoft Dynamics 365

Microsoft Outlook

Management Reporter

Paylocity

Focus

Job description

Vaco is seeking a Commercial Real Estate & Lease Manager to own the full lifecycle of the company’s real estate portfolio in the Green Bay area. The role involves leading site selection, lease administration, landlord relationships, and coordinating moves across departments to support a rapid growth plan.

You will manage rent, CAM, insurance payments, and lease renewals, while maintaining accurate records and reporting. A bachelor’s degree and strong CRE experience are required.