Leasing Administrator

Vaco LLC; Green Bay (WI); On-site; USD 70,000 - 95,000; Full time

Job summary

Vaco is seeking a Commercial Real Estate & Lease Manager to own the full lifecycle of the company’s real estate portfolio in the Green Bay area. The role involves leading site selection, lease administration, landlord relationships, and coordinating moves across departments to support a rapid growth plan.

You will manage rent, CAM, insurance payments, and lease renewals, while maintaining accurate records and reporting. A bachelor’s degree and strong CRE experience are required.

Qualifications

• Bachelor’s degree required.
• Strong experience with commercial real estate, leasing, and lease administration.
• Experience reviewing and interpreting commercial lease agreements and related documentation.
• Knowledge of rent, CAM reconciliations, lease payments, renewals, insurance requirements, and landlord/property management relationships.
• Ability to evaluate potential locations and effectively coordinate the site‑selection process.
• Strong communication and relationship‑management skills with the ability to work across multiple departments and outside partners.
• Highly organized with the ability to manage multiple active projects, locations, deadlines, and competing priorities.
• Comfortable working independently and taking ownership of projects from start to finish.

Responsibilities

• Lead the commercial real estate search and site-selection process, including touring potential properties and evaluating locations.
• Manage commercial lease administration, including lease agreements, amendments, renewals, extensions, estoppels, notices, and critical dates.
• Own the financial administration of leases, including reviewing and processing rent, CAM charges, insurance payments, and other lease-related expenses.
• Build and maintain relationships with landlords, property managers, brokers, vendors, and internal stakeholders.
• Coordinate physical moves once new locations are selected, coordinating timelines and logistics across departments.
• Maintain the company’s facility and vehicle lease portfolio, ensuring documentation is accurate and current.
• Manage insurance documentation and vendor certifications, including COIs and compliance requirements.
• Utilize Visual Lease to maintain lease information, track dates, review payments, and support reporting.
• Support project planning and tracking through Smartsheet and other internal systems.
• Coordinate incident documentation and communication involving company vehicles, facilities, property, and insurance carriers.
• Support additional real estate, facilities, and risk-management initiatives as needed.

Skills

Commercial real estate

Lease administration

Site selection

Relationship management

Communication skills

Project coordination

Education

Bachelor’s degree

Tools

Visual Lease

Smartsheet

Microsoft Dynamics 365

Microsoft Outlook

Management Reporter

Paylocity

Focus

Job description

Commercial Real Estate & Lease Manager

Location: Green Bay, WI

Travel: Approximately 10%, with occasional overnight travel

Schedule: On-site / Green Bay area

A growing organization in the Green Bay area is seeking a Commercial Real Estate & Lease Manager to take ownership of its commercial leasing and real estate activities during a period of significant expansion.

This is a highly visible, hands‑on role responsible for the full lifecycle of the company’s real estate portfolio, from identifying and evaluating potential locations through lease administration, landlord relationships, and move coordination. With approximately 20 moves anticipated over the next 18 months, this person will play a key role in supporting continued organizational growth.

What You’ll Do

• Lead the commercial real estate search and site-selection process, including touring potential properties, evaluating locations, assessing costs, and recommending sites based on operational and long‑term business needs.
• Manage commercial lease administration, including lease agreements, amendments, renewals, extensions, estoppels, notices, and critical dates.
• Own the financial administration of leases, including reviewing and processing rent, CAM charges, insurance payments, and other lease‑related expenses.
• Build and maintain strong relationships with landlords, property managers, brokers, vendors, and internal stakeholders.
• Coordinate physical moves once new locations are selected, partnering across departments to keep timelines, logistics, and facility updates on track.
• Maintain the company’s facility and vehicle lease portfolio, ensuring documentation and records are accurate and current.
• Manage insurance documentation and vendor certifications, including certificates of insurance and related compliance requirements.
• Utilize Visual Lease to maintain lease information, track critical dates, review payments, manage documentation, and support reporting.
• Support project planning and tracking through Smartsheet and other internal systems.
• Coordinate incident documentation and communication involving company vehicles, facilities, property, and insurance carriers.
• Support additional real estate, facilities, and risk‑management initiatives as needed.

What We’re Looking For

• Bachelor’s degree required.
• Strong experience with commercial real estate, leasing, and lease administration.
• Experience reviewing and interpreting commercial lease agreements and related documentation.
• Knowledge of rent, CAM reconciliations, lease payments, renewals, insurance requirements, and landlord/property management relationships.
• Ability to evaluate potential locations and effectively coordinate the site‑selection process.
• Strong communication and relationship‑management skills with the ability to work across multiple departments and outside partners.
• Highly organized with the ability to manage multiple active projects, locations, deadlines, and competing priorities.
• Comfortable working independently and taking ownership of projects from start to finish.

Technology

Experience with the following is helpful:

• Microsoft Dynamics 365
• Visual Lease
• Smartsheet
• Microsoft Outlook
• Management Reporter
• Paylocity
• Focus