Strategic CPA Firm Operations Leader

Magone & Company, P.C.; Parsippany-Troy Hills (NJ); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401(k) with company match

Paid time off

Paid holidays

Company-wide shutdown

Professional development

Job summary

Magone & Company, P.C. seeks an experienced Firm Manager to lead operations, human resources, budgeting, and technology across a growing CPA firm. You will report to the CEO and collaborate with Partners and staff to keep workflows efficient and client-focused.

The role requires managing an administrative team, improving procedures, and coordinating time‑and‑billing, scheduling, and firm governance. A strong background in CPA firm operations is essential.

Qualifications

• Progressive experience in office management or operations at a CPA firm.
• Experience leading an administrative team.
• Experience across finance, workflow, technology, benefits, HR and administration.
• Understanding of CPA firm operations, including time and billing and staffing.
• Strong organizational, project-management, communication and problem-solving skills.
• Experience implementing procedures and improving processes.
• Discretion handling confidential information.
• Ability to work independently and anticipate needs.
• Karbon experience is a plus.
• Bachelor’s degree in business, accounting, or related field preferred.
• CPA/FMA, PAFM, SHRM, CPA or similar credential is a plus.

Responsibilities

• Oversee day-to-day operations and support financial administration and HR.
• Lead the administrative team and coordinate staffing and workloads.
• Improve processes and procedures across administrative functions.
• Support budgeting, billing, collections, expenses, and reporting.
• Monitor utilization, realization, staffing capacity and workflow metrics.
• Coordinate time‑and‑billing, client setup, scheduling, and due-date processes.
• Resolve workload and deadline conflicts with leadership.
• Coordinate technology needs and vendor relationships.
• Lead HR and talent acquisition activities.
• Maintain firm records, governance, and compliance.
• Support marketing, client communications, and events.
• Recommend efficiency improvements and improve client service.

Skills

Leadership

Organizational skills

Project management

Communication

Problem solving

Discretion with confidential info

Vendor management

HR & recruitment

CPA firm operations

Technology aptitude

Time & billing knowledge

Education

Bachelor’s degree in business or accounting

Tools

Karbon

Time & billing software

Job description

Magone & Company, P.C. seeks an experienced Firm Manager to lead operations, human resources, budgeting, and technology across a growing CPA firm. You will report to the CEO and collaborate with Partners and staff to keep workflows efficient and client-focused.

The role requires managing an administrative team, improving procedures, and coordinating time‑and‑billing, scheduling, and firm governance. A strong background in CPA firm operations is essential.