CPA Firm Manager

Magone & Company, P.C.; Parsippany-Troy Hills (NJ); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401(k) with company match

Paid time off

Paid holidays

Company-wide shutdown

Professional development

Job summary

Magone & Company, P.C. seeks an experienced Firm Manager to lead operations, human resources, budgeting, and technology across a growing CPA firm. You will report to the CEO and collaborate with Partners and staff to keep workflows efficient and client-focused.

The role requires managing an administrative team, improving procedures, and coordinating time‑and‑billing, scheduling, and firm governance. A strong background in CPA firm operations is essential.

Qualifications

• Progressive experience in office management or operations at a CPA firm.
• Experience leading an administrative team.
• Experience across finance, workflow, technology, benefits, HR and administration.
• Understanding of CPA firm operations, including time and billing and staffing.
• Strong organizational, project-management, communication and problem-solving skills.
• Experience implementing procedures and improving processes.
• Discretion handling confidential information.
• Ability to work independently and anticipate needs.
• Karbon experience is a plus.
• Bachelor’s degree in business, accounting, or related field preferred.
• CPA/FMA, PAFM, SHRM, CPA or similar credential is a plus.

Responsibilities

• Oversee day-to-day operations and support financial administration and HR.
• Lead the administrative team and coordinate staffing and workloads.
• Improve processes and procedures across administrative functions.
• Support budgeting, billing, collections, expenses, and reporting.
• Monitor utilization, realization, staffing capacity and workflow metrics.
• Coordinate time‑and‑billing, client setup, scheduling, and due-date processes.
• Resolve workload and deadline conflicts with leadership.
• Coordinate technology needs and vendor relationships.
• Lead HR and talent acquisition activities.
• Maintain firm records, governance, and compliance.
• Support marketing, client communications, and events.
• Recommend efficiency improvements and improve client service.

Skills

Leadership

Organizational skills

Project management

Communication

Problem solving

Discretion with confidential info

Vendor management

HR & recruitment

CPA firm operations

Technology aptitude

Time & billing knowledge

Education

Bachelor’s degree in business or accounting

Tools

Karbon

Time & billing software

Job description

CPA Firm Manager

Lead Operations. Support People. Keep the Firm Moving Forward.

At Magone & Company, strong operations are the foundation of exceptional client service. We’re seeking an experienced Firm Manager to help coordinate the people, systems, processes, and administrative functions that keep our growing CPA firm running effectively.

Reporting directly to the CEO, this highly visible role works closely with firm leadership, Partners, managers, and employees across the organization.

About The Role

The Firm Manager will oversee day-to-day firm operations while supporting financial administration, workflow, technology, benefits, vendors, human resources, and general administration, and managing the administrative team.

This role is ideal for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities in a professional-services environment.

What You’ll Do

• Work closely with the CEO and firm leadership on operational priorities, staffing needs, budgets, and firm initiatives
• Manage the operations/administrative team that supports our professionals and clients
• Coordinate day-to-day firm operations and improve administrative processes and procedures
• Support budgeting, billing, collections, expense reporting, and management reporting
• Monitor key firm metrics, including utilization, realization, staffing capacity, and workflow
• Coordinate practice-management, time-and-billing, client setup, scheduling, and due-date processes
• Identify workload and deadline conflicts and work with leadership to resolve them
• Coordinate technology needs, software implementations, cybersecurity, and IT vendors
• Lead human resources and talent acquisition functions
• Maintain compliance, CPE, peer-review, governance, and firm records
• Manage vendor relationships, office services, equipment, and administrative resources
• Support marketing, client communications, firm events, and special projects
• Recommend improvements that increase efficiency, accountability, and employee and client service

What You’ll Bring

• Progressive experience in office management, firm administration, or operations within a CPA/Accounting firm
• Leadership skills and experience managing an administrative team
• Experience across multiple functions, including finance, workflow, technology, benefits, HR and administration
• Understanding of CPA-firm operations, including time and billing, staffing, deadlines, utilization, and realization
• Strong organizational, project-management, communication, and problem-solving skills
• Experience implementing procedures and improving processes
• Strong judgment and discretion when handling confidential information
• Ability to work independently, anticipate needs, and follow through
• Strong technology skills and comfort learning new systems, Karbon experience a Plus
• Bachelor’s degree in business, accounting, or a related field preferred
• CPAFMA, PAFM, SHRM, CPA, or similar credential is a plus

Compensation & Benefits

Salary: $100,000–$110,000, based on experience.

• Employer-paid health and life insurance
• 401(k) with a 4% company match
• Paid time off and holidays
• Paid company-wide shutdown during the week of July 4th
• Three paid 4-day holiday weekends each year
• Professional development opportunities

Why Magone & Company?

At Magone & Company, you’ll work directly with the CEO and firm leadership and have broad exposure to the business of running a CPA firm.

If you enjoy improving processes, supporting people, managing a team, solving operational challenges, and helping a growing organization run more effectively, we’d love to meet you.

Build Stronger Operations. Support Great People. Help Shape the Firm’s Future.