Operations Manager - CPA Firm

Magone & Company, P.C.; Parsippany-Troy Hills (NJ); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Paid company-wide shutdown during week

Job summary

Magone & Company, P.C. seeks a Firm Manager to oversee day-to-day operations, finance, HR, and administration for a growing CPA firm in New Jersey. You will coordinate budgets, staffing, technology, and vendor management while leading the administrative team and maintaining firm records.

The role emphasizes efficient processes, proactive problem-solving, and collaboration with leadership to support clients and professionals.

Qualifications

• Progressive experience in office management or operations within a CPA firm.
• Experience across finance, workflow, technology, benefits, HR and administration.
• Understanding CPA firm operations: time and billing, staffing, utilization, and deadlines.
• Leadership skills with experience managing an administrative team.
• Ability to implement procedures and improve processes.

Responsibilities

• Oversee day-to-day firm operations and support financial administration and HR.
• Coordinate budgets, staffing, workflows, and vendor relationships.
• Lead the administrative team and manage client and firm communications.
• Improve processes to increase efficiency and accountability.
• Support budgeting, billing, collections, and management reporting.
• Monitor utilization, realization, staffing capacity, and metrics.

Skills

Leadership

Office management

Project management

Finance & budgeting

HR & recruiting

Technology literacy

Education

Bachelor’s degree in business

Tools

Karbon

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off

CPA Firm Manager

Lead Operations. Support People. Keep the Firm Moving Forward.

At Magone & Company, strong operations are the foundation of exceptional client service. We’re seeking an experienced Firm Manager to help coordinate the people, systems, processes, and administrative functions that keep our growing CPA firm running effectively.

Reporting directly to the CEO, this highly visible role works closely with firm leadership, Partners, managers, and employees across the organization.

About the Role

The Firm Manager will oversee day-to-day firm operations while supporting financial administration, workflow, technology, benefits, vendors, human resources, and general administration, and managing the administrative team.

This role is ideal for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities in a professional-services environment.

What You’ll Do

• Work closely with the CEO and firm leadership on operational priorities, staffing needs, budgets, and firm initiatives
• Manage the operations/administrative team that supports our professionals and clients
• Coordinate day-to-day firm operations and improve administrative processes and procedures
• Support budgeting, billing, collections, expense reporting, and management reporting
• Monitor key firm metrics, including utilization, realization, staffing capacity, and workflow
• Coordinate practice-management, time-and-billing, client setup, scheduling, and due-date processes
• Identify workload and deadline conflicts and work with leadership to resolve them
• Coordinate technology needs, software implementations, cybersecurity, and IT vendors
• Lead human resources and talent acquisition functions
• Maintain compliance, CPE, peer-review, governance, and firm records
• Manage vendor relationships, office services, equipment, and administrative resources
• Support marketing, client communications, firm events, and special projects
• Recommend improvements that increase efficiency, accountability, and employee and client service

What You’ll Bring

• Progressive experience in office management, firm administration, or operations within a CPA/Accounting firm
• Leadership skills and experience managing an administrative team
• Experience across multiple functions, including finance, workflow, technology, benefits, HR and administration
• Understanding of CPA-firm operations, including time and billing, staffing, deadlines, utilization, and realization
• Strong organizational, project-management, communication, and problem-solving skills
• Experience implementing procedures and improving processes
• Strong judgment and discretion when handling confidential information
• Ability to work independently, anticipate needs, and follow through
• Strong technology skills and comfort learning new systems, Karbon experience a Plus
• Bachelor’s degree in business, accounting, or a related field preferred
• CPAFMA, PAFM, SHRM, CPA, or similar credential is a plus

Compensation & Benefits

Salary: $100,000–$110,000, based on experience.

Benefits include:

• Employer-paid health and life insurance
• 401(k) with a 4% company match
• Paid time off and holidays
• Paid company-wide shutdown during the week of July 4th
• Three paid 4-day holiday weekends each year
• Professional development opportunities

Why Magone & Company?

At Magone & Company, you’ll work directly with the CEO and firm leadership and have broad exposure to the business of running a CPA firm.

If you enjoy improving processes, supporting people, managing a team, solving operational challenges, and helping a growing organization run more effectively, we’d love to meet you.

Build Stronger Operations. Support Great People. Help Shape the Firm’s Future.